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Jobs Tanzania: New Jobs Opportunities Dar es salaam at UMATI | Deadline: 30th October 2018
NAFASI ZA KAZI / AJIRA TANZANIA
Job Title: Research, Monitoring and Evaluation Manager (Re-Advertisement )
UMATI, a member of the International Planned Parenthood Federation
(IPPF), is a leading non-profit Association providing Sexual and
Reproductive Health and Rights (SRHR) information and services in
Tanzania
Division: Programmes
Location: Dar es Salaam
Responsible to:Head of Programme Development, Management and Coordination
1. JOB PURPOSE
To be responsible for Research and knowledge generation and the monitoring and evaluation
of all UMATI programmes and projects.
2. KEY TASKS
1. To strengthen UMATI’s Research, monitoring and evaluation system for the effective tracking of progress in implementation of the strategic plan and projects using approved indicators and targets for measuring, progress and make recommendations for improvement.
2. To work with the IPPF Africa Regional Office (IPPF ARO) Research, Monitoring & Evaluation Team to introduce and implement the DHIS2 and Clinical MIS to ensure accurate collection of performance data from all projects and programmes and to ensure that the information is fed into the National HMIS.
3. To ensure UMATI’s Market share is demonstrated and appropriately recognized at all levels including local government and Nationally.
4. To ensure compliance with reporting requirements in collaboration with the Finance and other teams as well as ARO Research and Evaluation Team.
5. To ensure consistent and continuous tracking of progress in implementation of the Organization’s Strategic plan and its key outcomes.
6. To build the monitoring, evaluation, and data collection capacity of staff at HQ, Clinics and project sites through initiating, organising, participating or conducting of training sessions and evaluation workshops.
7. To take the lead in regular collection, analysis and reporting on data from the Association’s entire programme, and monitor data quality.
8. To lead the implementation of baseline and other surveys, such as project reviews, midterm and end-of-project reviews and ensuring compliance with donor’s evaluation policies when applicable
9. To comply with the requirements of the reporting systems for preparing reports as per the Donor formats/requirements.
10. To review the performance of existing management information systems to help identify potential modifications.
11. To prepare for presentation and dissemination to the Association’s stakeholders – data,
lessons learned, best practices, and the statistical, qualitative, and anecdotal evidence provided by UMATI Programmes and activities.
12. To be responsible for the production of supporting documents e.g. data summaries using dashboards, workshop reports, etc.
13. Support All departments in the revision of work plans and strategies In collaboration with Senior management Team.
14. To lead and contribute to the development of Annual Programme and Budget and the Annual Performance Report including the review and use of UMATI’s service statistics.
15. To build and maintain positive relationships and strategic partnerships with Higher learning and research institutions
16. To establish a robust fellowship/internship programme in collaboration with Institutions of Higher Learning and Research
17. To ensure UMATI generates peer reviewed publications annually to share its work with academia and the SRHR Community of Practice.
18. To provide guidance, oversight and capacity building for staff under them including the CMIS Officer and the RM&E interns/research fellows
19. Provide support to proposal development, particularly during the log frame and design discussions
20. To undertake any other duties as may be requested from time to time.
3. RESPONSIBILITIES
a) Staff responsibilities carried out by the job holder.
Supervise the CMIS Officer, Project M&E Officers and Data clerks or their equivalents.
b) Financial responsibi
Participate in the monitoring and evaluation component of the annual budget of projects
Monitor expenditure on monitoring and evaluation at HQ, Clinics and site level.
c) Advisory responsibilities carried out by the job holder.
To update and advise the ED on all aspects of monitoring and evaluation.
To advise colleagues and Clinics staff on all aspects of monitoring and evaluation.
4. EDUCATION & QUALIFICATIONS
The post holder must have a degree in a social science, statistics, demography, development
or health related subjects, or equivalent standard of education.
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5. PROVEN ABILITY
Developed application in the evaluation and / or operational research of programmes, to
include the design and implementation of evaluation strategies.
Knowledge of sexual and reproductive health issues in Tanzania.
At least eight years experience in the design and implementation of monitoring and
evaluation systems for development programmes.
6. SKILLS
Excellent interpersonal and communication skills required to train / coach staff and give occasional presentations.
Excellent written communication skills.
Scientific writing skills
Strong analytical skills including analysis of both quantitative and qualitative data.
Excellent organisational and time management skills required to meet deadlines.
Ability to work independently and as part of a team.
Excellent Information Technology skills (Analysis data using SPSS, Stata, Excel and EpiInfo. Atlas Ti)
Fluent English essential.
7. PERSONAL COMPETENCE
Willing to travel within, and outside the Country
Cultural sensitivity
Pro-choice
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Division: Programme Development, Management and Coordination
Location: Dar es Salaam
Responsible to: Head of Programme Development, Management and CoordinationDirectly Supervises
Project Coordinators
Project Officers
Programs Assistants
Programs Interns
1. JOB PURPOSE
Reporting to the Head of Programme Development, Management, and Coordination, The Manager, Restricted Projects and Community based services is responsible for coordinating the effective and timely implementation and reporting of all UMATI’s restricted projects. S/he will also oversee UMATI’s outreach and community-based services including community based distributers (CBDs) and Mobile clinic services. S/he will provide technical and administrative oversight to a team of project coordinators to deliver integrated quality SRHR services to UMATI respective target populations. The holder of this position will develop and maintain key community relationships and acts as a community liaison to key stakeholders including, non-profit organizations, community groups, religious organizations, volunteers and donors. S/he will ensure donor relations are cultivated and resources are continually mobilized for sustainable community based programmes in UMATI. A collaborative style, strong work ethic, and enthusiasm for building bridges between staff, volunteers, board, donors and other key stakeholders are essential. The holder of the post will work closely with IPPF Africa Regional Office institutional Delivery unit to ensure quality timely delivery and reporting of restricted projects and maintain healthy donor relations.
2. KEY FUNCTIONS
The Programme Manager is responsible for the successful delivery of the whole of the proposed change, co-ordination of the restricted projects and management of their interdependencies
and organizing projects activities in accordance with the mission and goals of the organization.
3. KEY TASKS
Primary Duties and Responsibilities
Develop and implement a robust Restricted projects management system.
Ensure Cost-effective and cost-efficient value for money implementation of all restricted projects under UMATI.
Ensuring that all projects are delivered on-time, within scope and within budget
Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
Develop a detailed project plan, tools and techniques measure project performance and track progress
Use appropriate verification techniques to manage changes in project scope, schedule and costs
Provide leadership in the development of culturally sensitive, age appropriate strategies for providing comprehensive SRHR Information and services at community level
Mobilize resources financial, human and material to scale up and sustain UMATI’s Community based services
Direct, supervise and evaluate work activities of project coordinators and other personnel.
Establish work schedules and assignments for staff, according to workload, space and equipment availability
Collaborate effectively with the Manager, Medical and Technical Services and the Research, Monitoring and Evaluation to develop and implement a quality management system including quality of care for all Community based services.
Maintain communication with outreach venue owners, managers and security personnel.
Recruit, capacity build, and supervise project coordinators & volunteers for outreach and community based services.
Advise Senior Management through the line manager on innovative high impact interventions for community-based services
Provide regular & timely updates to Senior Management status of all restricted projects including key issues with policy implications
Maintain programme records and produce monthly reports on programme activities, accomplishments and challenges including programme statistics and budget status.
Conduct and administer fiscal operations, including accounting, planning budgets, authorizing expenditures, establishing rates for services, and coordinating financial reporting.
Maintain communication between Senior management, medical staff, and department heads by preparing and submitting progress reports to management and coordinating interdepartmental functioning
Perform other duties as assigned.
4. EDUCATION & QUALIFICATIONS
Must be a holder of a Master’s degree in any of the following disciplines; Social sciences, Community health; Community Development; Public Health; Health sciences; Medical Anthropology and health promotion. In addition, they should have a post graduate qualification in Public health, community health, and related fields.
5. SKILLS AND ATTRIBUTES
A high level of enthusiasm, energy, initiative, and drive.
Experience working with diverse populations, speaking in public, and implementing, coordinating, and evaluating programs preferred.
Budget preparation, management, and budget analysis.
Scientific writing skills
Ability to communicate non-judgmentally, sensitively and accurately about matters related to sexuality, reproductive health issues, values formation, and decision making young people and adults.
Experience with designing, implementing monitoring and evaluating community outreach and community engagement programmes
Must possess strong written and written communication skills, as well as a demonstrated ability to work effectively with diverse staff and populations.
Commitment to exceptional work quality and standards.
Principled, ethical, and professional
At least 10 years experience in the health sector 5 of which must be in SRH and in project management
Job Title: Manager: Finance, Accounting & Systems Development
Division: Operations And Institutional Systems Development
Location: Dar es Salaam
Responsible to: Head Operations And Institutional Systems Development
Directly Supervises
Project Accountant
Revenue Accountant
1. JOB PURPOSE
The incumbent shall work closely with
Ensure accurate financial, contractual and administrative reporting of restricted and unrestricted funds projects is rules and regulations, and terms and conditions.
Assist the HOISD on the preparation and management of UMATI cash flows and forecasts.
Maintain and administer an on-site financial accounting and book-keeping system (QuickBooks/SAGE) required to assure the integrity and effective performance of financial operations and prepare monthly reports
Manage project’s day-to-day cash needs, payments, procurement, contracts, subgrants, reviewing/processing invoices, policies and procedures, consultant payments
Provide guidance to team members regarding the financial requirements of respective projects and office operations in compliance prevailing procedures and policies
Lead the development, monitoring, and review of restricted and unrestricted funds projects budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
Provide guidance, monitoring and support to procurement and logistics unit , including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
Facilitate the work of external audits and ensure that financial records are properly
maintained and readily available during audits
Contribute to developing work plans and annual budgets for UMATI APB
Ensure resources are appropriately directed to project priorities and are in line with project work plans
Mentor, support, supervise and manage UMATI staff and align their efforts in concert with project goals to ensure rapid and sustainable results
b. Payroll Management
In liaison with Manager HR & Volunteers Service, support the preparation of monthly payroll, obtain approval and process to bank.
Ensures the production and & issuance of pay slips and maintains all payroll records.
Oversees the processing of leaves records ensuring no more than 10 days leave is accrued.
Prepares yearly Payroll reconciliations & Payroll taxes Summaries.
Supports all other employer payroll related requirements.
Ensure on positions which are in the APB or budgeted for in restricted projects are filled.
4. EDUCATION & QUALIFICATIONS
Minimum of a Bachelor degree in Business Administration/ commerce or any other business related degree. A professional qualification is required (CPA, CIMA, CA, ACCA).
At least five years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
Previous direct supervisory experience of professional and support staff
Demonstrated experience organizing resources and establishing priorities
Good multi-tasking skills with the ability to wear many hats in a fast-paced working environment
Personal qualities of integrity, credibility, and dedication to the mission of UMATI
5. SKILLS AND ATTRIBUTES
Excellent written and verbal communication skills across all levels
Ability to challenge and influence at all levels
Strong negotiation skills and decision making skills
Ability to operate under pressure and tight deadlines
Positive and pragmatic approach to achieving results
Strong interpersonal skills and a team player
Able to work on own initiative
Ability to analyse problems and recommend a course of action
Strong leadership and people management skills
Excellent organization skills
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APPLICATION INSTRUCTIONS:
Applications should include:
Letter of application with details of how you meet the desirable criteria
Curriculum vitae including names and addresses of three referees (two must be from your most recent employers)
DO NOT include any certificates
Also fill the Application form found in the link Below:-
https://drive.google.com/open?id=1ugwfER35SZysO5TS72pj5O67G7QJMiY6
Applications which do NOT include ALL of these elements will NOT be considered.
The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM
OR send the application through email via: applications@umati.or.tz
cc: loteba@ippfaro.org , SMutsauri@ippfaro.org
ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED
Only shortlisted applicants will be informed by phone call
Closing date for applications:
Applications received later than 30th October 2018 will not be considered.
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