Management Notice
U.S. MISSION DAR ES SALAAM
VACANCY ANNOUNCEMENT NUMBER: 17/266
OPEN TO: All Interested Candidates/ All sources
POSITION: Protocol AssistantOPENING DATE: January 3, 2018
CLOSING DATE:
WORK HOURS: Full-time: 40 hours/week
SALARY: Ordinarily Resident (OR): FSN- 8; (Step 1- TZS 30,714,884 through Step 14- TZS 47,608,072 per annum)
Not-Ordinarily Resident (NOR): FP- 6*
*Final grade/step for NORs will be determined by Washington.
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Protocol Assistant in the Executive Section.
BASIC FUNCTION OF POSITION
Conducts Mission protocol matters, such as preparing guest lists, coordinating events, preparing invitations, maintaining the Embassy contact data base, making appointments with government officials for the Ambassador and Deputy Chief of Mission (DCM) and other offices as directed by Front Office and drafts diplomatic notes.
Provides protocol guidance and advice to Executive office and other Embassy staff when requested. Supervision is received from the Ambassador's Office Management Specialist (OMS).
Major Duties and Responsibilities
-Representational Events (manages all aspects of events to include): 35%
-Assist the Ambassador and DCM in arranging official receptions, dinners, lunches and other social functions from the beginning to the end.
-Oversees representational vouchers by collecting vouchers, reviewing for accuracy and submit to Budget and Fiscal section for payment.
-Prepare all invitations for the Ambassador and DCM, ensuring that all invitations are delivered in a timely manner.
-Prepares and maintains a current Master Contact List: 30%
-Maintains and updates the July 4 contact list.
-Updates the Government of Tanzania/Zanzibar Contact List on a highest-priority basis when changes in Government occur.
-Provides updated lists on a regular basis to all Embassy offices; periodically provides updated diplomatic lists to Embassy and Washington offices.
-Ensures database is clear of errors/typos.
-Serves as the assistant to the Front Office: 35%
-Providing guidance and protocol-related liaison with Tanzanian, officials and the local population, Makes appointments/translates for Ambassador/DCM, and drafts diplomatic notes, arranges appointments with government officials and follows up as needed and manage Diplomatic notes process for the Mission.
-Job holder will perform other related duties as assigned.
QUALIFICATIONS REQUIRED
All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.
a. Education:
University degree in Business Administration, Law, Political Science is required.
b. Experience:
A minimum of three years experience in Protocol and/or Office Administration is required.
c. Language:
Level IV (fluent) in English and Kiswahili (fluent in speaking, writing and reading) is required. (This will be tested)
d. Skills and Abilities:
Proficiency in Microsoft Office applications (MS-Word, Excel, Power point and Database) is required.
FOR FURTHER INFORMATION:
The complete position description listing all of
the duties and responsibilities can be obtained on our website and/or by contacting the Human Resources Office DarRecruitment@state.gov.
HIRING PREFERENCE SELECTION PROCESS:
Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.
Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP**
* IMPORTANT:
Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’
preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.
** This level of preference applies to all Foreign Service employees on LWOP.
ADDITIONAL SELECTION CRITERIA:
1. Management will consider when determining successful candidacy: nepotism, conflictsof interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY:
Please ensure documents are in Microsoft Word, JPEG, TIFF and/or Adobe Acrobat PDF format.
SkyDrive or Cloud files other than specified above will NOT be accepted and your application will be determined invalid.
Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.
1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
2. Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
3. Copy of Degree.
4. For Tanzanian Nationals: Copy of Passport, or National ID, or Voters ID
5. For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.
WHERE TO APPLY:
Effective immediately only online applications will be accepted via
DarRecruitment@state.gov
Applicants MUST follow instructions in the notice on the website.
When sending an online application, please indicate the position title in the subject line. Failure to do so will result in an incomplete application.
EQUAL EMPLOYMENT OPPORTUNITY:
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age(below compulsory retirement age), disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.
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