Quality Assurance Coordinator Job Opportunity at The Danish Refugee Council | Deadline 10th May, 2018

AJIRALEO

Quality Assurance Coordinator 
BACKGROUND 

The Danish Refugee Council has been operating in Tanzania from October 2015 since the establishment of Nduta refugee camp. DRC is now working in Nduta and Mtendeli refugee camps, with a current combined population of approximately 170,000. DRC is working in the sectors of Camp Coordination Camp Management (CCCM), Community Based Protection, Protection and Shelter/Construction, and livelihoods in addition to General food distribution and Management of Extended Delivery Point.  

GENERAL OBJECTIVES 

The Quality Assurance Coordinator participate in concept note and proposal development for Tanzania, donor and other reporting, grants information management and grants management capacity-building efforts for Tanzania. The Quality Assurance Coordinator is the lead writer of concepts and coordinates the proposal writing for Tanzania programs and supports with monitoring grant progress and updating tracking sheets, in collaboration with the program managers, coordinating the information necessary to communicate accurately on DRC Tanzania’s activities. He/She will support in ensuring information is shared on compliance with donors and internal grants rules and regulations, with technical support from the HOAY Regional Office.  
Read Also: 
NEW JOB OPPORTUNITIES IN TANZANIA (340+ POSTS)

KEY RESPONSIBILITIES 

Program Development and Fundraising 

• Under guidance from the Area Manager/DCD/HOP, be responsible for program development, writing concept notes and developing project proposals for Tanzania programs. Coordinate the support program teams in the development of quality proposals. Lead on the coordination of inputs from the team and compile proposals into donor formats, including follow up on annexes. 
• Draft proposals in response to relevant call for proposals, and liaise with HOAY grants unit to ensure proposals meet internal standards and are donor compliant. 
• Identify new opportunities for program expansion within the strategic priorities of Tanzania program. 
• Develop rapport and possibility for partnership with relevant organisations for the longer term cooperation and possible joint programming. 
• Liaise with the Program and support teams for quality enhancement of program development 

Grants & Compliance  

• Ensure that reports to donors are submitted on time and are coherent and accurately written (quarterly, interim and/or final report). 
• Maintain a record of and follow up donor reporting and audit deadlines and requirements 
• Maintain hard and soft copy grants files 
• Play a supporting role in Grant Launch and Close-Out meetings, as well as monthly/regular grants management meetings which includes representation from each unit (finance, programs, and logistics) and ensure proper follow up of issues raised.                                                                                                                     
• Monitor and support the use of grants management tools amongst program teams to ensure accurate tracking of implementation, progress and timely alerts to potential challenges/obstacles. 
• Ensure compliance with DRC’s internal grants management requirements, with support from HOAY Regional Office and share information from RO and donor focal points regarding donor compliance. 
• In development of reports and proposals, ensuring integration of information and recommendations delivered by the previous programs including from minutes of donors meetings, evaluation reports, audits
  

Training and capacity building  

• To offer training and capacity building of national staff on program reporting and progress monitoring. 
• Keep informed on grants management support tools which can be shared with program managers and teams 

Information management/data collection  

• To ensure copies of all documentation (grant proposals, reports, budget etc.) are made available to share electronically with all managers. Ensure comprehensive grant files are maintained up to date and are available for use. 
• To assist the Area Manager in context analysis and research regarding the current political, socio-economic, security situation in Tanzania and Burundi, as may be needed to inform strategy development or proposal writing 
• Assist Area Manager to develop external communication tools as relevant for donor visits/meetings 

External relations  

• Maintain close relations with all relevant stakeholders including the donor and UN agencies, officials from Ministry of Home Affairs, and other donor representatives, INGOs, NGOs and CBOs. 
• Ensure effective coordination and visibility to the implementation of the projects with all humanitarian and development actors and relevant stakeholders. 
• Relationships with donors to ensure predictable funding for DRC’s protection and community services programming in Tanzania.
  

Security 

• Responsible for following DRC Security procedures and at the programmes level in Tanzania, including Chapter 19 & 20 of the Operations Handbook.   

ABOUT YOU  

To be successful in this role, we expect you to be a positive, mature leader with a proven track record of developing effective initiatives, programmes, and impact.   

  

In this position, you are expected to demonstrate each of DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.  

• Collaborating: You lead initiatives at country operation level by involving relevant parties and encouraging feedback.  

• Taking the lead: You take ownership and initiative while aiming for innovation.  

• Communicating: You listen to beneficiaries, staff and other stakeholders; and you communicate concisely and persuasively 

• Demonstrating integrity: You act in line with DRC’s vision and values and set a very clear standard for your country team members.  

PERSONAL SPECIFICATIONS 

• University degree with advanced training/courses either in management, international relations, development studies, or other related field 
• An excellent professional track record with a minimum of three years of work experience, with at least two years of overseas experience; technical knowledge and experience in working in refugee contexts 
• Excellent English writing ability and verbal skills for project proposals, reports, and communications; French skills an asset 
• Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure. 
• Ability to write clear and concise reports and proposals and to meet required reporting deadlines 
• Knowledge and understanding of DRC Tanzania’s program sectors 
• Previous experience of working with international partners such as UNHCR, ECHO, DFID 
• M&E knowledge and experience, including understanding of conducting assessments and analysing data 
• The selected candidate must have demonstrated ability to think strategically, prioritize, and meet deadlines; must be culturally sensitive. 
• S/he must be able to plan and manage her/his own time effectively. The holder must exercise a strong work ethic and take responsibility for his/her own actions. High degree of flexibility with respect to working hours. 

GENERAL 

Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework into the work of DRC (http://www.drc.dk/HAF.4265.0.html) 

DRC encourages all qualified candidates to apply, irrespective of nationality, race, gender or age. 

CONDITIONS 

Availability: 11th June 2018 or As soon as possible

Duty station: Kibondo, Tanzania with frequent travel to the field sites within Tanzania. This is a non-family duty station.  

Reporting: This position reports to Area Manager related issues, in both program development and grants and in general policy matters, strategy development, external relations, administrative guidelines and personnel regulation. 

Duration: 1year contract possibility of extension, subject to funding and performance.  

Contract: Salary and conditions in accordance with the Danish Refugee Council’s Terms of Employment for Global Expatriates (available at www.drc.dk under Vacancies). This position is graded as A15 for qualified National staff the terms of employment will be in accordance with DRC terms for National staff 

Application  

Qualified candidates are invited to access the full job description and the requirements for this position under vacancies at www.drc.dk  Please submit applications online using this link by 10th May 2018.

If you have questions or are facing problems with the online application process, please contact job@drc.dk 

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

BROWSE MORE JOBS. CLICK HERE