Fleet Management Assistant Job Kasulu at International Organization for Migration (IOM) | Deadline: 12th December, 2018

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Jobs Tanzania: Fleet Management Assistant Job Kasulu at International Organization for Migration (IOM) | Deadline: 12th December, 2018
NAFASI ZA KAZI / AJIRA TANZANIA
Vacancy Announcement: IOM/KSU/022/18 
Position title: Fleet Management Assistant
Position grade: G5
Duty station: Kasulu, Tanzania
Seniority band:4
Job family:Support
Organizational unit:Procurement & Logistics Unit
Position number
Position rated ¨
Subject to rotation: No
Reporting directly to Procurement & Logistics Officer
Overall supervision by Head of Sub Office
Managerial responsibility No
Directly reporting staff Yes

III. RESPONSIBILITIES AND ACCOUNTABILITIES
1. Manage and monitor the performance of the IOM trucks/vehicles to achieve the maximum utilization, trucks/vehicles routing and scheduling for timely deliveries of returnees meeting the operational needs.
2. Oversee and advise on the implementation and up-hold of preventive and curative maintenance of vehicles/trucks with accordance to IOM Standard Operating Procedures.
3. Communicate with the drivers’ service provider in terms of; recruiting and terminating drivers, verifying the driver’s attendance and monitoring the attendance sheets, monitor the contract duration for each driver, confirm the monthly invoices are correct, and monitor the drivers’ behaviour and take disciplinary measures when required,
4. Verify that all reports and information as required by the Organization are produced promptly on a timely basis
5. Be responsible for organizing and coordinating the preparation and the transfer of vehicles/trucks from point to point.
6. Oversee the workshop staff to ensure that all repairs and maintenance performed to the vehicles/trucks and machineries are in accordance to the required standards established to achieve maximum reliability with minimum downtime.
7. Provide assistance to logistics department concerning the purchase and the transportation of fuel. Monitoring controlling the fuel consumption rate.
8. Provide assistance to logistics and procurement department concerning the purchase of spare parts and be responsible for the stocking and the controlling of the spare parts consumption.
9. Establish the necessary resources to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly to match these operational needs as well as ensuring that all fleet staff carries-out their duties in accordance to their job description set.
10. Continuously collect and collate valuable data or information relating to improvements required for standardization and development purposes for Fleet Management and communicate this information to other staff in the Fleet Section ensuring the drivers of the trucks/vehicles are utilizing these assets within the IOM standard rules and regulations and are complying to the instructions of the convoy leaders during the operation;, Verify that
the logbook is properly maintained in each truck/vehicle.
11. Maintain a periodic evaluation to the drivers and present
recommendations to the Logistics Procurement Officer as well as
reporting all accidents and/or potential hazards to the Logistics /
Procurement Officer in Kasulu.
12. Implement best practices established and ensure that performances of fleet management are within the parameter set by taking monthly site visits to the field offices where the fleet is concentrated/operated.
13. Forwards maintenance data, spare parts requests, and other information as directed by IOM maintenance procedures to Logistics / Procurement Dept.
14. Report to and advise the Logistics / Procurement Officer on all pertinent matters.
15. Perform such other duties as may be assigned.
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IV. COMPETENCIES
The incumbent is expected to demonstrate the following technical and behavioural competencies
Behavioural
Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients
• Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative
• Proactively develops new ways to resolve problems

Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests

Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing
• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism
• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork
• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness
• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds, ability to handle confidential matters.
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy.
• Personal commitments, efficiency, flexibility, drive for results.

V. EDUCATION AND EXPERIENCE

• Completed university degree from an accredited academic institution, preferably in development studies or international relations with at least three years of relevant work experience or;
• Completed high school degree with a minimum of five years of relevant work experience.
• Computer Literacy in Windows
• Knowledge in Microsoft Office application package

VI. LANGUAGES
Required
• Knowledge of both languages English and Kiswahili is required

How to apply:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to [email protected]
Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania. Kindly note only shortlisted candidates will be contacted.
For further information, please refer to: https://tanzania.iom.int/
Posting period: From 29th November – 12th December 2018.