Fleet Mechanic Clerk Job Kigoma at International Organization for Migration (IOM) | Deadline: 12th December, 2018

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Jobs Tanzania: Fleet Mechanic Clerk Job Kigoma at International Organization for Migration (IOM) | Deadline: 12th December, 2018
Vacancy Announcement: IOM/KSU/021/18
Position title: Fleet Mechanic Clerk
Position grade: G3
Duty station: Kasulu
Seniority band:4
Job family:Support
Organizational unit:Procurement & Logistics Unit
Subject to rotation: No
Reporting directly to Procurement & Logistics Officer
Overall supervision by Head of Sub Office
Managerial responsibility No
Directly reporting staff No

1. Be responsible for maintaining the below tasks:
• The vehicles/trucks maintenance forms and the log sheets. (in case of service and repair)
• The drivers’ operating roster.
• The spare parts consumption records and shipments coming from Dar Es Salaam.
2. Provide clerical assistance to the Fleet Management Assistant with the driver’s attendance sheets, verifying the contract duration for each driver, confirming the monthly invoices are correct, and assisting with the preparation and the transfer of vehicles/trucks from point to point.
3. Provide timely data entry of the information submitted by the fleet management assistant, logistics and procurement officers, and operations officers into the appropriate data sheets as well as the data provided in the log sheets , checking the accuracy of the information before processing data into the system.
4. Maintain confidentiality of all data received and input to the systems, Database update and management, archiving system update and management.
5. Inspects and drives repaired vehicles to verify repairs, raises vehicles, using hydraulic jack or hoist, to gain access to mechanical units bolted to underside of vehicle.
6. Removes unit, such as engine, transmission, or differential, using wrenches, portable air hoist, and transmission jack, disassembles units and inspects parts for wear, using micrometres, callipers, and thickness of gauges;
7. Repairs or replaces parts, such as pistons, rods, gears, valves, and bearings using mechanics hand tools, overhauls or replaces carburettors, blowers, generators, distributors, starters, and alternators.
8. Rewires ignition system, lights, and instrument panels.
9. Relines and adjusts brakes, align front end, repairs or replaces shock absorbers, and solders minor leaks in radiator, Mends damaged body and fenders by hammering out or filling in dents and welding broken parts.
10. Replaces and adjust headlights, and installs and repairs accessories; such as heaters, mirrors, and windshield wipers, makes minor repairs to vehicles and generators, such as replacing spark plugs, batteries, and light bulbs, and connecting loose wires;
11. Troubleshoots air systems, and electrical, Maintains work area in a clean and organized manner.
13. Perform such other duties as may be assigned.

The incumbent is expected to demonstrate the following technical and behavioral
• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
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Client Orientation
• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning
• Contributes to colleagues’ learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience Creativity and Initiative
• Proactively develops new ways to resolve problems

Leadership and Negotiation
• Convinces others to share resources
• Presents goals as shared interests

Performance Management
• Provides constructive feedback to colleagues
• Provides fair, accurate, timely, and constructive staff evaluations
• Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans


• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions


• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team’s work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

• Ability to work effectively and harmoniously with colleagues from varied
cultures and professional backgrounds, ability to handle confidential
• Ability to meet deadlines and work under pressure.
• Good level of computer literacy.
• Personal commitments, efficiency, flexibility, drive for results.

• A Secondary School Diploma from an accredited educational institution in the field of fleet management
• A minimum of Three (3) years of relevant experience
• Computer Literacy in Windows
• Knowledge in Microsoft Office application package

• Knowledge of both languages English and Kiswahili is required

How to apply:
Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Notice number with 3 professional references and contacts to [email protected]
Or send applications to the address below;

International Organization for Migration Mission in the United Republic of Tanzania Slipway Road, off Chole Road, Plot # 1365 Msasani. PO Box 9270 Dar es Salaam, Tanzania. Kindly note only shortlisted candidates will be contacted.
For further information, please refer to: https://tanzania.iom.int/
Posting period: From 29th November – 12th December 2018.