Job Dar es Salaam at The International Labour Organization (ILO), Finance and Administrative Assistant | Deadline: 29th January, 2019

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Jobs in Tanzania: Job Vacancy Dar es Salaam at The International Labour Organization (ILO), Finance and Administrative Assistant | Deadline: 29th January, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Finance and Administrative Assistant – G6(DC)
Grade: G6
Vacancy no.: DC/DAR/GS/2018/02
Publication date: 27 December 2018
Application deadline: 29 January 2019 Dar es salaam Tanzania)
Job ID: 902
Department: RO-Africa
Organization Unit: CO-Dar es Salaam
Location: Dar es Salaam
Contract type: Fixed Term
Contract duration: 1 Year

Introduction

The International Labour organization with a funding from the Irish Government is embarking on the implementation of a programme named Inclusive Growth, Social Protection and Jobs Programme (IGSPJ Irish Aid/ILO). Over the period of 5 years (December 2016 until December 2021), the IGSPJ Irish Aid/ILO Programme overall goal is to ensure that national governments use appropriate, well designed and well managed social protection measures and employment promoting approaches to the delivery of public investments in order to promote resilience, access to services and employment opportunities for poor and vulnerable people, contributing to inclusive economic growth. The Programme will cover five countries under the responsibility of ILO Lusaka Office for Zambia, Malawi, Mozambique (CO-Lusaka); Tanzania under the ILO Country Office for the United Republic of Tanzania, Kenya, Uganda, Rwanda and Burundi (CO-Dar es Salaam) as well as Vietnam under the ILO Country Office for Viet Nam (CO-Hanoi).

The programme has two Components, namely, social protection and employment intensive public investment. The selection of the two components is premised on the fact that social protection and public investments in employment programmes offer the potential for an integrated approach to investing in human capital and contributing to the interrelated and mutually supportive strategic objectives of promoting the right to work and ensuring universal social protection floors. The key outcomes of the two components are, among others:
  1. Increasing the share of public investments that goes to employment and social protection programmes;
  2. Building an adequate institutional framework/capacity with sufficient budgetary resources to achieve highest impact on job creation and social protection coverage, and;
  3. Enhancing monitoring and evaluation systems, improved data collection and distribution to enable realistic analyses and decision-making at all governance levels.
Under this project, Tanzania is implementing one of the components namely strengthening the national capacity for the planning, implementation and monitoring of employment-intensive public works. The Government of Tanzania and its cooperating partners are implementing the Public Works Program as a safety net intervention under Productive Social Safety Net (PSSN) programme implemented under Tanzania Social Action Fund (TASAF). The PSSN objective is to ensure timely and predicable transfers to poor households to enable to earn additional income through their participation in public works activities during lean season while creating quality community assets, imparting technical and vocational skills and addressing the impact of climate change. To this end the ILO together with TASAF and its partners conducted an assessment of TASAF PSSN Public Works Programme Component using ISPA-PWP Assessment Tool. The ILO Employment Intensive Investment Programme (EIIP) is addressing the recommendations of this assessment for the continuous improvement of the TASAF PSSN Public Works Programme.
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Reporting line
Under the overall responsibility of the Country Director for ILO Country Office for the United Republic of Tanzania, Kenya, Uganda, Rwanda and Burundi (CO-Dar es Salaam) – the Finance and Administration Assistant will directly report to the National Programme Coordinator (NPC) for Employment Intensive Investment Programmes based in the CO-Dar es Salaam.

Description of Duties

• Maintain financial records for the project and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports.
• Prepare POs and external collaboration and service contracts.
• Maintain contact with officials of local banks to obtain information on changes in procedures and regulations, exchange and interest rates, and matters pertaining to the maintenance of office bank accounts.
• Prepare on own initiative correspondence, answer queries from national stakeholders and partners and obtain information for implementation of the programme.
• Work in close collaboration with Programme and Finance Units in CO- Dar es Salaam with preparing Office Financial Clearance, External Payment Authorisation and Budget Revisions for Project related activities.
• Provide advice and assistance to officials and experts in preparing project budgets, project document revisions and budgets for other activities.
• Assist and guide project management in monitoring project funds as well as in maintaining the internal financial controls of projects.
• Process and examine project budget information and data in accordance with instructions, and make necessary abstracts and computation.
• Coordinate and perform all project administrative tasks
• Brief experts and other officials on financial and administrative matters.
• Organise travel plans and arrangements, and calculate and settle travel claims for office staff or others as appropriate.
• Arrange for the local procurement, maintenance and safekeeping of equipment, furniture, vehicles and supplies for the office and its projects, as well as the maintenance and security of office premises
• Carry out specific operational and control tasks for project implementation
• Perform other duties as assigned by the Supervisor.

Required qualifications
Education

Completion of secondary school education, plus formal training in accounting, finance or business administration from a recognized commercial school or equivalent.

Experience
Six years of progressively accounting clerical financial and administrative work, and some training in an administrative field.

Languages
Excellent knowledge of English and Kiswahili is required.

Competencies
• Ability to work with word processing and spread sheet software, as well as computer software packages required for work.
• Ability to work in stakeholders engagement and communications (organization of events, preparation of media briefs, press reviews, etc.).
• Knowledge of financial and administrative management processes, experience with financial rules and procedures. Knowledge of operations in an UN organization would be an advantage.
• Ability to work in a team and to work under pressure.
• Ability to organize own work.
• Ability to perform with integrity, honesty and openness
• Ability to work with confidential material.
• Must demonstrate responsible behaviour and attention to detail.

Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Assessed candidates who will be considered as appointable but not selected for this position, can also be offered to be assigned on another temporary position at the same or at a lower grade provided that the said candidates possesses the minimum qualifications for this position. 

Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.