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Tuesday, 8 March 2022

New Job Opportunity at University Research Co.,LLC (URC) - Finance and Administration Director

  AjiraLeo Tanzania       Tuesday, 8 March 2022
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AJIRA LEO
University Research Co.,LLC (URC)
Jobs in Tanzania 2022: New Job at University Research Co.,LLC (URC) 2022
Finance and Administration Director - Proposal
Location:
Dar es Salaam, Tanzania
University Research Co., LLC (URC)
Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality.
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We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
  • Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
  • Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
  • Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
  • Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
  • Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.

Overview:
The Tanzania Malaria Case Management Activity (TMCM) aims to support the Government of Tanzania (GOT) to reduce the burden of malaria and move towards the long-term goal of malaria elimination. Under this activity, USAID/Tanzania will fund malaria case management, malaria in pregnancy (MIP) through quality improvement initiatives and malaria surveillance, entomological monitoring, and monitoring and implementation of other drug-based interventions. With the improved surveillance data gained during the implementation of this activity, the Recipient and government partners will refine responses to outbreaks and foci of transmission and adjust Indoor Residual Spraying (IRS) and other vector control interventions in zones with differing transmission profiles. The target populations for the TMCM Activity are malaria at-risk populations, especially vulnerable populations such as pregnant women and children under five.

Responsibilities:

URC is searching for an experienced Finance and Administration Director for the USAID Tanzania Malaria Case Management Activity (TMCM).
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The Finance and Administration Director will provide overall financial management, compliance, grants administration, human resources, and operations oversight. S/he is responsible for ensuring that USAID requirements for budget planning, monitoring, and reporting are fully met in a timely manner, and the establishment and management of financial, operational and administrative systems that support the activity. S/he is also responsible for donor compliance mainly for finance and operations. S/he will be ultimately responsible for running smooth, efficient, and compliant activity operations.
Specific responsibilities include, but are not limited to, the following:
Leadership and Management
  • Ensure application of documented policies and procedures for finance and all core operations functions to ensure ongoing efficient, effective support and compliance across the activity;
  • Ensure that a system is in place for regular performance assessment of staff, including providing technical support and opportunities for development;
  • Develop, coordinate and implement plans for the control, monitoring and reporting of financial operations to include controllership, treasury and budgets (work plan budgets, operating budgets and overall activity budget);
  • Ensure that all financial information is consolidated on time and provided to the COP as appropriate for analysis and dissemination;
  • Provide guidance to and overall supervision of the activity finance, grants, human resources, administration, operations (procurement, transport, ICT, inventory, safety & security, stores/warehousing) and sub-award teams;
  • Provide regular training and coaching to staff on donor regulations, grant management systems, financial management, procurement and HR & administrative procedures;
  • Monitor the security situation and oversee implementation of security measures, including appropriate reporting;
  • Travel to field offices to provide technical assistance and oversight;
  • Ensure timely dissemination of and training on new initiatives/guidelines and policies and monitoring of implementation;
  • Ensure that activity offices are effectively managed and that activity staff have access to adequate transport, procurement, ICT, administrative and safety & security management support.
Financial
  • Oversee the timely review, approval and submission of all internal financial reporting requirements, including monthly field reports, E-draws etc.;
  • Review the finance policies and procedures to ensure efficiency and effectiveness;
  • Direct the timely and accurate preparation and approval of all donor financial reports in respect to accounting, legal and contractual requirements;
  • Establish and maintain professional banking relations; plan and monitor cash needs ensuring cash flow requirements of the activity are met for smooth implementation of activities;
  • Provide the management team with monthly financial reports including overall activity budget status (budget tracker), work plan budgets’ status and ensuring potential issues are identified and addressed;
  • Work closely with senior management to develop and monitor annual work plan budgets, operating budgets and budget updates;
  • Perform final financial reviews of budgets prior to approval and submission;
  • Perform internal audits and reviews, as required, to ensure compliance with company standards, donor requirements, and internationally accepted accounting practices;
  • Work with management to develop and implement strong systems of internal controls and ensure general management of risk and control environment.
Sub-award Management Oversight
  • Ensure adequate sub-award development processes, monitoring and management systems to ensure effective and timely issuance, reporting and oversight of all sub-awards;
  • Monitor the effective oversight and support to recipients of sub-awards by the activity to ensure consistent compliance with the terms of their agreements including financial management and compliance with donor regulations;
  • Monitor the timely submission of accurate financial and activity reporting by sub-award recipients;
  • Provide capacity building support to sub-grantees in sub-award management to be compliant with donor rules and regulations.
Operations Systems Quality Oversight
  • Assess and monitor compliance with company and donor operational policies and procedures through field visits and report reviews;
  • Review performance of operations functions to identify strengths and weaknesses; support management team and implementing partners to replicate the former and address the latter;
  • Ensure that regular and comprehensive risk and cost-efficiency analyses are conducted;
  • Monitor and review operational budgets to support financial stability, ongoing program viability, efficient cost structures, and appropriate spending.
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Qualifications:
Required Experience and Qualifications:
  • Certified Public Accountant is required.
  • Demonstrated experience in managing and supervising a team.
  • Seven years’ experience in financial management of U.S. assistance programs of similar size, complexity and setting.
  • Expertise in U.S. Government cost principles, rules and regulations and applying these in program decision-making.
  • Demonstrated experience in supporting and working with program technical staff to ensure resources are used efficiently and to accurately account for expenditures.
  • Demonstrated experience in managing sub-grants including risk assessment and working with host government entities as grantees.
  • Ability to communicate effectively in English and Swahili, both verbally and in writing.
  • Exceptional computer skills, particularly in Microsoft Excel, and experience using commercially available accounting software programs.
  • Excellent record of accurate and on-time reporting to donor agencies.
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Citizens of Tanzania are encouraged to apply.
Only shortlisted candidates will be contacted. Unless otherwise directed we will retain your CV in our database for future opportunities.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce
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