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Friday, 7 October 2022

New Job Vacancy at ALAF Company Limited - Procurement Manager

  AjiraLeo Tanzania       Friday, 7 October 2022
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AJIRA LEO
ALAF Company Limited
Jobs in Tanzania 2022: New Job Vacancies at ALAF Limited 2022
Procurement Manager
Procurement Manager at ALAF October, 2022
Reference Number AL24062022
Description
1. Procurement Management
  • Develop the annual and monthly Procurement Plan for the procurement of goods, works, and services in consultation with the Supply Chain Manager with a focus on: o Timely delivery of procured services o Obtaining the best value for money o Utilizing buying power leverage
  • Monitoring of re-order level of spare supplies and inventories and ensuring timely availability of materials, equipment, spares, and engineering utilities as per agreed schedules.
  • Maintain records of goods ordered and received, thereby ensuring that all procurement documentation is appropriately filed
  • Prepare payment and cash flow forecast for imports and local purchases based on payment terms
  • Advise internal customers on the appropriate procurement process to be followed
  • Manage the tender process in adherence to the Procurement Policy, inclusive of the following: o
  • Develop tender documents for approval by the Tender Committee, inclusive of requests for information, requests for proposals and adverts for procurement
  • Guide tender evaluations and ensure alignment to the internal processes o Schedule and facilitate tender openings o Draft letters/e-mails of feedback to all bidders
  • Participate in contract negotiations with vendors in collaboration with the representation of respective user departments o Monitor compliance with the tender review process
  • Chair the Tender Committee.
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2. Relationship Management
  • Develop and maintain constructive and cooperative working relationships with suppliers, colleagues, and management to ensure business continuity
  • Facilitate supplier meetings in the discussion of procurement processes to identify bottlenecks and identify initiatives to address queries/concerns raised
  • Work across service providers to achieve value through maximized savings benefits, reduced duplications, and negotiate fixed contractual agreements
  • Administer contract performance, including delivery, renewal, warranty, damages, and insurance
  • Conduct efficient and collaborative procurements which are corporately compliant (tendering, quotations, negotiations, evaluation award, contract management, supplier relationship management) and which results in a high value-adding commercial outcome.
  • Maintain an updated database of suppliers
3. Budget Management
  • Develop the annual procurement budget based on operational and financial targets for Supply Chain
  • Monitor the operating budget to ensure expenditure is aligned to budget allocations while addressing budget variances with the Supply Chain Manager
  • Authorize expenses as per approval matrix or delegation of authority
4. Record keeping
  • Work closely with Warehouse Manager to maintain an updated accurate records receipts and ensure timely processing GRNs
  • Keep records of all procurement activities for both local and imported while ensuring an updated record of prices changes is maintained
  • Work with Commercial Officer [Inbound] to ensure LCs and Cost sheets are prepared correctly and timely
  • Introduce a proper filling system where accessing and retrieving records should be done easily
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5. Manage Supply Chain KPI Dashboard
  • Work with Supply Chain Manager to create KPIs dashboard for supply chain department and perform monthly update/reporting
6. People Management
  • Participate in the recruitment of subordinates in collaboration with management and the Human Resources Department
  • Manage the performance of direct reports, ensuring agreement of annual goals, measuring performance against agreed goals, and dealing with areas of non-performance
  • Manage the development of staff and identify training interventions in support of career development
  • Input into the development of succession plans for the department in consultation with management
  • Coach and mentor team members to foster personal growth and teamwork
  • Approve leave, subsistence, and travel expenses as per the approval matrix
7. KPIs
  • Savings
  • On-Time In-Full
  • Order Cycle Time
  • PO after invoice
  • Order Creation Time
  • Supplier payment compliance
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Requirements
  • Degree in Business Administration, Accounts, Economics, Engineering Management, Transport, and Logistics / Supply chain.
  • Qualifications as an added advantage: MBA
  • Professional registration: Registration with Procurement and Supplies Professionals and Technicians Board (PSPTB) as an added advantage.
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Work Level: Senior Management
Job Type: Permanent
Salary: Market Related
EE Position: No
Location: Dar es Salaam
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