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Impala Terminals Tanzania Jobs 2024Human Resources and Administrative Officer
Human Resources and Administrative Officer at Impala Terminals Tanzania March 2024
Main Purpose:
As an HR Officer in the logistics industry, your primary responsibility will be to support the human resources functions within the organization. You will play a significant role in ensuring effective recruitment, employee relations, performance management, compliance with relevant labour laws and ensure payroll reporting handled in a timely manner.
Recruitment and Onboarding.
• Source, screen, and interview candidates to ensure a qualified and divers talent pool following the companies procedures and processes.
• Coordinate the onboarding process for new hires ensuring a smooth transition into the organization.
Employee Relations
• Develop positive employee relations by addressing our concerns, resolving conflicts, and promoting a positive work environment.
• Conduct regular employee feedback sessions to gauge happiness and identify areas of improvement.
Performance Management
• Implement and manage performance appraisal processes, providing guidance to managers and employees as per our standard review process.
• Work closely with department heads to develop and implement performance improvement plans when necessary.
Training and Development
• Identify training needs and collaborate with training departments to develop programs that improve employee skills and knowledge
• Monitor and evaluate the efficiency of training initiatives.
Compliance and Legal Matters
• Stay updated on labour laws and regulations relevant to the logistics industry
• Ensure compliance with company policies and procedures, as well as local and national labour laws.
Benefits and Administration
• Local admin support for employee benefits programs, including health insurance, retirement plans and other company benefits.
• Serve as the main point of contract for employees regarding benefit related inquiries.
HR Administration
• Maintain accurate and up to date employee records ensuring confidentiality and compliance with data protection regulations
• On a monthly basis ensure overtime details are accurate and reported to payroll team in timely manner
• Ensure monthly payroll reporting is accurate
• Prepare reports on HR Metrics such as turnover, headcount, recruitment statistics
Safety and Wellness
• Collaborate with the safety department to promote a culture of work place safety.
Implement wellness programs to enhance employee well being.
Administration
• Organise and be responsible for all administrative activities to facilitate a smooth running office
• Ensure all administration and company documents are filed correctly and accurately as per companies filing system procedure and internally via our HR system.
• Facilitate the movement of incoming and outgoing official documents includes proper filing and recording
• plan office events, meetings, schedule appointments and preparing presentation material when required
• organise department inventory requirements, workstations, stationery, working tools, office materials etc
General Responsibilities
• Align with the provisions of employment and labour relations acts of Tanzania and all governing bodies and follow company policies and procedures
• Live companies core principles and work proactively in a customer related way in accordance with adopted procedures and best practices.
• Work co operatively with colleagues and external stakeholders to promote the companies overall business objectives.
• Ensure that confidentiality is respected and always maintained
• Perform ad hoc duties as assigned by the manager or department heads.
Knowledge Skills and Abilities, Key Responsibilities:
Key Relationships and Department Overview:
About Us
Impala Terminals owns and operates a network of ports, port terminals and warehouses which, combined with its transport assets, provide end-to-end logistics solutions for dry and liquid bulk cargoes, general cargo and containers. Impala Terminals through its own operations and its branded assets employs over 1,500 members of staff and owns and operates 28 facilities across 20 countries around the world.
Impala Terminals was created in 2010 as a wholly owned subsidiary of Trafigura, a market leader in the global commodities industry to support the company's commodity flows.
In 2018, a joint venture was created between Trafigura and global fund manager IFM Investors to own and operate Impala Terminals' network of concentrates terminal infrastructure in Mexico, Peru and Spain, and also includes oil supply chain including fluvial barges, oil tank terminals and retail outlets operating under a Puma Energy brand in Paraguay and a global operations which provide global freight forwarding and multimodal transportation services for Trafigura and third party clients.
The strongly backed company has an ambitious business plan with strong targets for investment and growth, whilst continuing to apply the highest standards in health, safety and environmental management.
Human Resources and Administrative Officer at Impala Terminals Tanzania March 2024
Main Purpose:
As an HR Officer in the logistics industry, your primary responsibility will be to support the human resources functions within the organization. You will play a significant role in ensuring effective recruitment, employee relations, performance management, compliance with relevant labour laws and ensure payroll reporting handled in a timely manner.
Recruitment and Onboarding.
• Source, screen, and interview candidates to ensure a qualified and divers talent pool following the companies procedures and processes.
• Coordinate the onboarding process for new hires ensuring a smooth transition into the organization.
Employee Relations
• Develop positive employee relations by addressing our concerns, resolving conflicts, and promoting a positive work environment.
• Conduct regular employee feedback sessions to gauge happiness and identify areas of improvement.
Performance Management
• Implement and manage performance appraisal processes, providing guidance to managers and employees as per our standard review process.
• Work closely with department heads to develop and implement performance improvement plans when necessary.
Training and Development
• Identify training needs and collaborate with training departments to develop programs that improve employee skills and knowledge
• Monitor and evaluate the efficiency of training initiatives.
Compliance and Legal Matters
• Stay updated on labour laws and regulations relevant to the logistics industry
• Ensure compliance with company policies and procedures, as well as local and national labour laws.
Benefits and Administration
• Local admin support for employee benefits programs, including health insurance, retirement plans and other company benefits.
• Serve as the main point of contract for employees regarding benefit related inquiries.
HR Administration
• Maintain accurate and up to date employee records ensuring confidentiality and compliance with data protection regulations
• On a monthly basis ensure overtime details are accurate and reported to payroll team in timely manner
• Ensure monthly payroll reporting is accurate
• Prepare reports on HR Metrics such as turnover, headcount, recruitment statistics
Safety and Wellness
• Collaborate with the safety department to promote a culture of work place safety.
Implement wellness programs to enhance employee well being.
Administration
• Organise and be responsible for all administrative activities to facilitate a smooth running office
• Ensure all administration and company documents are filed correctly and accurately as per companies filing system procedure and internally via our HR system.
• Facilitate the movement of incoming and outgoing official documents includes proper filing and recording
• plan office events, meetings, schedule appointments and preparing presentation material when required
• organise department inventory requirements, workstations, stationery, working tools, office materials etc
General Responsibilities
• Align with the provisions of employment and labour relations acts of Tanzania and all governing bodies and follow company policies and procedures
• Live companies core principles and work proactively in a customer related way in accordance with adopted procedures and best practices.
• Work co operatively with colleagues and external stakeholders to promote the companies overall business objectives.
• Ensure that confidentiality is respected and always maintained
• Perform ad hoc duties as assigned by the manager or department heads.
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Knowledge Skills and Abilities, Key Responsibilities:
- Degree in Business Administration, Human Resources or related field
- Minimum 1-3 years experience
- Proficiency in excel and word
- Proficient in written and spoken English and Swahili.
- Excellent interpersonal skills
- Problem solving and decision making
- Negotiation skills and stress management skills
- Strong leadership, management and team building skills
- Excellent organization and multitasking abilities
- People Management
Key Relationships and Department Overview:
- key relationships will all employees.
- reporting to Regional HR as well as the General Manager.
About Us
Impala Terminals owns and operates a network of ports, port terminals and warehouses which, combined with its transport assets, provide end-to-end logistics solutions for dry and liquid bulk cargoes, general cargo and containers. Impala Terminals through its own operations and its branded assets employs over 1,500 members of staff and owns and operates 28 facilities across 20 countries around the world.
Impala Terminals was created in 2010 as a wholly owned subsidiary of Trafigura, a market leader in the global commodities industry to support the company's commodity flows.
In 2018, a joint venture was created between Trafigura and global fund manager IFM Investors to own and operate Impala Terminals' network of concentrates terminal infrastructure in Mexico, Peru and Spain, and also includes oil supply chain including fluvial barges, oil tank terminals and retail outlets operating under a Puma Energy brand in Paraguay and a global operations which provide global freight forwarding and multimodal transportation services for Trafigura and third party clients.
The strongly backed company has an ambitious business plan with strong targets for investment and growth, whilst continuing to apply the highest standards in health, safety and environmental management.
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