Tuesday 18 June 2024

Administrative Assistant at PASADA Tanzania June 2024

  AjiraLeo Tanzania       Tuesday 18 June 2024
Beware of Job Scammers!
Please Never Pay Money To Get A Job!
PASADA Tanzania
Jobs in Tanzania 2024: Job Vacancies at Job Opportunities at PASADA Tanzania 2024
PASADA Tanzania Jobs 2024
Administrative Assistant (1 Position)
Administrative Assistant at PASADA Tanzania June 2024
Position Title: Executive Personal Assistant
Reports To: Executive Director
Location: Chang’ombe, Temeke
Employment Type: Full-Time
Duration: 1 Year Renewable

Position Summary:
The Executive Personal Assistant will provide high-level administrative support to the Executive Director, ensuring efficient operation and seamless coordination of the executive's day-to-day activities. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks with precision and discretion.

Key Responsibilities:
Administrative Support:
· Manage and maintain the executive’s calendar, including scheduling appointments, meetings, and travel arrangements.
· Screen and direct phone calls, emails, and other communications to the appropriate parties.
· Prepare and edit correspondence, reports, presentations, and other documents as needed.
· Coordinate and manage logistics for meetings, including booking venues, arranging catering, and preparing meeting materials.
· Ability to organize and coordinate trainings.

Travel Coordination:
· Arrange and manage detailed travel plans, itineraries, and agendas for domestic and international trips.
· Handle travel-related expenses and submit expense reports promptly.

Project Management:
· Assist in the planning and execution of special projects and initiatives as directed by the executive.
· Conduct research, compile data, and prepare briefs for meetings and projects.

Confidentiality and Discretion:
· Maintain confidentiality and handle sensitive information with the highest level of discretion.
· Act as a trusted liaison between the executive Director Office and internal/external stakeholders.

Office Management:
· Oversee office supplies and equipment, ensuring the executive's office is well-maintained and organized.
· Liaise with IT and facilities to resolve any office-related issues promptly.

Relationship Management:
· Build and maintain positive relationships with internal and external contacts on behalf of the Executive Director.
· Represent the Executive Director professionally in all interactions.


· Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field preferred,
· Masters will be an added advantage.
Read Also:
· Minimum of 3 years of experience as an executive assistant, personal assistant, or in a similar role.
· Experience supporting C-level executives is highly desirable.


· Excellent organizational and time management skills.
· Strong verbal and written communication abilities.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Ability to work independently and handle multiple tasks simultaneously.
· High level of professionalism and confidentiality.
· Strong attention to detail and problem-solving skills.

Personal Attributes:
· Proactive: Takes initiative and anticipates the needs of the executive.
· Adaptable: Thrives in a fast-paced environment and can adjust to changing priorities.
· Reliable: Demonstrates a strong work ethic and commitment to excellence.
· Personable: Exhibits a friendly and approachable demeanor.

Working Conditions:
· Full-time position with typical office hours; may require occasional evening or weekend work.· Potential for travel as required by the Executive Director schedule.

Job Application Procedure:
Please send your application letter along with the updated curriculum vitae (CV) in one document to recruitment@pasada.or.tz. In your CV, please indicate three reputable referees. Send your application before 23rd June, 2024.
The application letter should be addressed to.
The Executive Director,
PASADA Tanzania,
P O. Box 70225,
DAR ES SALAAM, Tanzania.
Go to our Homepage To Get Relevant Information.
NB: Hand delivery will not be considered.

Thanks for reading Administrative Assistant at PASADA Tanzania June 2024

« Prev Post

No comments:

Post a Comment