Finance & Administration Manager at Global Communities (GC) July 2025
Position: Finance & Administration Manager Job Type: Full-time POSITION SUMMARY Global
Communities (GC), in partnership with Kivulini (a women’s rights
organization) and the Government of Tanzania (GOT), is implementing a
three-year project, Engaging Fathers for Effective Child Nutrition and
Development in Tanzania, Violence Against Women and Children Prevention
(referred to as the EFFECTS Plus project). Funded by the Foreign,
Commonwealth & Development Office (FCDO) through the What Works to
Prevent Violence against Women and Girls (VAWG) consortium, the project
has both implementation and research components, with Emory University
and National Institute for Medical Research (NIMR) as research partners.
Building
on the success of a previous randomized controlled trial (RCT) in the
Mara region, the project aims to scale proven gender-transformative
nutrition and parenting behavioral change interventions in Mara, Dodoma,
and Iringa regions. These interventions focus on enhancing nurturing
care, improving child dietary diversity and development, reducing
intimate partner violence (IPV) and violence against children (VAC) and
influencing policy and behavioral changes towards IPV/VAC.
To
strengthen these efforts, the project will adapt and refine its
structured curriculum, integrating IPV/VAC prevention strategies aligned
with GOT’s National Plan of Action to End VAWC (NPA-VAWC II) and
testing effectiveness of the interventions through a stepped-wedge
cluster RCT design. The project is designed for scalability and
sustainability, working closely with key government ministries,
including the Ministry of Health (MOH), the Ministry of Community
Development, Gender, Women and Special Groups (MOCDGWSG), and the
President’s Office Regional Administration and Local Government
(PORALG).
The Finance and Admin Manager will support the EFFECTS
Plus team in providing financial, procurement and administrative human
resource services to Global Communities’ activities in Tanzania. He/she
will specifically maintain accounting systems, support financial
reporting to Global Communities Global Support Team (GST), oversee
financial records management and manage the cash and banking functions.
He/she will ensure compliance with donor and Global Communities
regulations, policies and procedures in the areas of procurement and
finance and human resources.
PRIMARY RESPONSIBILITIES:
Ensure that the programs adhere to Global Communities financial policies and procedures and local Government laws at all times.
Oversee
the maintenance of the QuickBooks Accounting System ensuring that
transactions are posted correctly and timely and that data is posted and
backed up daily.
Manage the preparation of the balance sheet accounts schedules monthly, ensure they reconcile.
Review of Trial balance on daily basis and resolving issues in Balance sheet accounts.
Review
monthly bank and cash reconciliations for all Global Communities cash
and bank accounts in Tanzania and ensure that these are properly
reviewed, authorized and submitted.
Lead the Month/Year closeout processes.
Review all payment vouchers, invoices and supporting documents to ensure accuracy and completion.
Ensure payments are fully authorized and process wire transfers, cheques, cash and online payments.
Prepare
monthly bank and cash reconciliations for all Global Communities cash
and bank accounts and ensure that these are properly reviewed,
reconciled and submitted.
Follow up on all outstanding receivables due to the organization including staff receivables and intercompany invoices.
Prepare timely, and accurate financial reports, ensuring that all reports are submitted to GST in a timely manner.
Coordinate
with GST to provide the necessary inputs from the Tanzania office for
the donor financial report and to gather all required supporting
documentation.
Ensure internal controls are in place and reviewed on annual basis.
Prepare,
monitor and analyze budgets to ensure that program funds are utilized
appropriately and within the budgets and make recommendations to the
senior program manager on budget expenditures and cash flows.
Work
with the Senior Program Manager on the monthly review of the budget
forecast to improve the accuracy of the project pipeline, ensure that
the pipeline is updated with actual and projection numbers, flag issues
to the Senior Program Manager and highlight potential over and/or under
spending.
Work with the program team to update financial
projections to prepare monthly drawdown requests from GST and quarterly
cash requests from the donor.
Support the annual financial audits and ensure compliance with local laws and donor regulations.
Mentor program staff in finance related issues.
Oversee
the financial management of the subgrant, including reviewing and
approving subgrantee financial reports, advance requests, and supporting
documentation.
Maintain strict confidentiality of all privileged information regarding both human resources, procurement and fiscal matters.
Ensure maintenance of filing systems to ensure adequate documentation all financial, HR, and Admin processes.
Oversee administrative functions to ensure efficient and consistent operations in GC offices.
Oversee the day-to-day procurement of goods and services.
Coordinate logistics and vehicles movement.
Ensure
that all inventory items are tagged and branded upon purchase and
inventoried in accordance with the asset management policies.
Prepare monthly payroll, ensuring that all deductions for Pension Scheme and statutory deductions have been correctly applied.
Maintain HR records and ensure compliance with labor laws.
Maintain relationship with banks, tax authority, local audit/accounting firm, vendors and service providers.
Other duties and responsibilities as assigned by the supervisor or the program lead.
The
duties listed above are not inclusive of all the duties of the position
at Global Communities. Global Communities reserves the right to change
and update position descriptions at any time.
QUALIFICATIONS AND REQUIREMENTS: Knowledge, Skills, and Abilities
Minimum of 7 years financial management and accounting work experience
Advanced
knowledge of computerized accounting, demonstrated organizational
skills, and strong track record in meeting deliverables (QuickBooks)
Experience managing direct reports
Advanced working knowledge of MS Word and Excel computer programs
Experience with SmartSheet is a plus. Job Type: Full-time
Demonstrate
flexibility, cultural sensitivity when working with NGO partners, and
the ability to adapt CHF policies and procedures to the local context.
Advanced interpersonal communication skills, relationship building and organization skills.
A person of known integrity
Demonstrated ability to work constructively in a team;
Fluent in Swahili and English.
Education and/or Experience
Bachelor of Commerce or Bachelor of Business Administration in finance,
accounting or related field required; Master’s degree preferred.
Certified Public Accountant Certificate is a plus.
How to apply This is Full-time Job, Interested candidates should submit application letters, CVs and copies of certificates via email to afrancis@globalcommunities.orgon or before 29th July 2025. Only successful candidates will be contacted.
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