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NAFASI ZA KAZI / AJIRA TANZANIA
Contract - Full-Time
Closing date: Friday 26 October 2018
All jobs close at midnight UK time on the date specified
CHILD SAFEGUARDING:Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
The Deputy Director Finance is a senior leadership position within finance function. Under the general direction and guidance of the Director of Support Services, s/he is responsible for ensuring the strategic direction, efficient and effective operations of Tanzania country office Finance systems, updating and generating timely financial information to management and external users (donors, government, etc.). The post holder is also a member of Extended Senior Management Team and will actively participate in strategic and operational decision making. The post holder will deputize for the Director of Support Services on management of Finance matters in his/her absence. The post holder will also act as lead focal point for country office change management process. Further the post holder will be responsible for fiscal management, donor engagement on change process, associated financial reporting and audit management.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of GoT priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health & nutrition, HIV/TB and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania.
Reports to: Director Support Service
Based in Dar es Salaam but should be willing to travel at least 15% of time in-country
Number of direct reports: 3 [Roving Finance & Compliance Specialist [Partners & FOs], Finance Coordinator Compliance & Reporting and Finance Officer Transactional Accounting]. The post holder will also have a dotted line supervision for Field Offices Finance Staff. We are currently operating in Shinyanga, Songwe /Mbozi, Zanzibar, Kibondo and Dodoma. Country office is expending its operations in Rukwa, Iringa and Morogoro as well.
The post holder will develop and maintain strong professional relationships with his/her counterparts in USAID funded TINBIL / Lishe Endelevu project to ensure compatibility and complementarity in approaches to financial matters, as well as creating platforms for sharing best practice and lessons learned from operational, compliance and evaluation functions.
The post holder will also work very closely with Award Management Unit to ensure donor compliance and donor reporting in line with agreements signed with Save the Children Members, and donors.
KEY AREAS OF ACCOUNTABILITY:
1. Financial management systems and procedures
- Assist the Director of Support Service in designing and updating robust and adequate financial systems, procedures and controls in line with the SCI’s Finance Policy & Procedures and good accounting practices
- Develop and update the finance diary that covers all the required activities on a monthly basis and lead finance staff to ensure that these are strictly adhered to.
- Ensure supervision of proper recording of financial transactions into the accounting system (Agresso), maintenance of Financial Management System (FMS).
- Support Director Support Service and SMT to achieve country office Key Performance Indicators (KPIs).
2. Strategic Planning and Budgeting
- Assist the Director of Support Services in establishing and implementing short and long range departmental goals, objectives and work plans for country office
- Actively participate in strategic planning and development/strengthening of Save the Children Tanzania Finance, Procurement and Supply Chain Management systems
- Takes lead and coordinate on annual budget exercises (country office master budget), quarterly revisions and analysis of financial performance of the country and field operations, undertake capacity building initiatives for the field office based finance staff
- Supervise financial aspects of budget development for new proposals in collaboration with the Award Management, Operations and Programme Development and Quality Teams
- Ensure appropriate and adequate emergency finance and grants procedures are included in the Country Office Emergency Preparedness Plan to enable rapid scale up.
3. Financial reporting
- Responsible and supervise timely, accurate and efficient financial reporting (both soft and hard closure) to SCI Centre
- Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis, year-end accounting procedures are met consistently and that any discrepancies are addressed timely
- Ensure sub-offices receive adequate support to operate efficiently, including timely receipt of monthly budget variance analysis and responses to queries are received by budget holders
- Lead on monthly budget holders meetings, taking action points and following up timely on any issues arising from the meetings
4. Treasury and financial systems controls
- Ensure that there are effective fund accounting and management functions. The key functions to ensure are proper management of payables, cash at bank and petty cash, process monthly fund request to Save the Children International Centre, ensure adequate audit trail and documentation, overseeing all staff/vendor/partner and other required payments, transferring fund to sub offices, monitoring Forex gains and losses etc.
- Ensure the effective and efficient use of all Save the Children resources, best value for money, weekly and monthly cash counts including spot checks and safety and security of assets and staff
5. Awards Management & Donor Reporting
- Working closely where appropriate, with the Head of Award Management:-
- Take lead and monitor completion and submission of financial reports for awards/contracts to donors
- Work with budget holders to estimate funds requests on a timely basis to ensure resources are in place for carrying out project activities
- Oversee and ensure that donor financial reports align with narrative reports consistently
6. Finance Governance/Compliance
- Ensure country operation is fully complied with NGO rules and regulations, statutory and grants audits requirements, relevant TAX and VAT laws, compliance with GAAP and relevant Save the Children International and all donor policies and procedures
- Ensure Scheme of Delegations is completed and updated, and is strictly adhered to throughout the country Programme
- Ensure effective coordination of all audits-general, donor specific, Global Assurance, and handling queries from various stakeholders (government, donors, Auditors, etc.)
- Ensure that audit recommendations received from external auditors and Global Assurance Team are fully implemented within the agreed timescales.
7. Staff management, training and technical assistance
- Directly lead, manage and motivate staff under his/her responsibilities and ensure that they have clear work plans, and learning and development plans which are logically related to Programme objectives
- Visit the Tanzania Programme sub-offices/partners periodically and provide training and technical advice in the areas of Financial Management. Ensure all new staff are thoroughly briefed on their responsibilities on financial management, their role within the organization and the objectives and values of Save the Children International, with special focus on Fraud Awareness, Anti-bribery, etc.
- Ensure appropriate segregation of duties and responsibilities within the finance department
- Represent the Finance Department on the Procurement Committee, in opening and evaluation of procurement bids
- Ensure SCI’s policies on Fraud and Dishonesty are embedded in daily routines, and induction training for all staff, and periodic refresher training for key finance staff is provided and documented.
SKILLS AND BEHAVIOURS (our Values in Practice)
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the broader team and partners accountable to deliver on their responsibilities
- Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
- Future orientated, thinks strategically and on a global scale
- Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters
- Values diversity and different people’s perspectives, able to work cross-culturally.
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
- Honest, encourages openness and transparency
- Commitment to Save the Children values
QUALIFICATIONS AND EXPERIENCE
University degree in finance or business administration or similar relevant area; postgraduate degree is an additional advantage
Additional professional certificates - ACCA/CPA is desirable
Minimum 7 (Seven) years of relevant work experience with at least 3 (Three) years in a senior management position.
Previous INGO experience is strongly preferred.
Excellent inter-personal communication skills
Strong analytical approach and attention to detail
Excellent time management skills, and able to juggle multiple tasks ensuring effective completion.
Good troubleshooting and diagnostic skills
Good mentoring and supportive supervision skills
Fluency in written and oral English communication skills