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| AJIRALEO |
NAFASI ZA KAZI / AJIRA TANZANIA
Finance & Grants Specialist CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people. As part of these responsibilities the post holder will promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Polciy.
ROLE PURPOSE: As a member Lishe Endelevu project team, the Finance & Grants Specialist is responsible to ensure strong financial & grants management with strategic focus at all levels. Under the direct supervision of Senior Field Operations Manager and technical oversight of Senior Finance & Grants Manager the post holder will ensure that robust financial controls and standards are followed to support Lishe Endelevu project activities. The post holder will also ensure increased coordination and collaboration between field offices, partners and country office.
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The post holders is expected to act as a champion of both USAID as well as save the children policies and procedures and will take reasonable measures to ensure that all such policies and procedures are followed in Lishe Endelevu. The post holder will also ensure that internal controls exists at all levels and that save the children offices are complaint with all statutory obligations.
The post holder will assist Senior Finance & Grants Manager to ensure that sub-grantees adhere to sub grant management obligations in line with USAID rules and regulations. S/he is also expected to familiarize with USAID Cooperative Agreement rules and regulations for Lishe Endelevu, and assist Senior Managers for ensuring compliance of Cooperative Agreement at field office level.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 providing support to children through developmental and humanitarian relief programmes delivered in support of GoT priorities and policies both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health & nutrition and emergency response. In 2012, as part of a global reorganization process, Save the Children combined programmes of SCUK, SCUS, SC Sweden to create a single operation in Tanzania.
Save the Children has recently secured USAID funding for Multi-sectoral Nutrition Activity in Tanzania “Lishe Endelevu” to be implemented in Dodoma, Morogoro, Iringa, and Rukwa.
Reports to: Senior Field Operations Manager
Dimensions: Technical line with Senior Finance and Grants Manager - Lishe Endelevu
Number of direct reports: Technical Line Management of 4 Finance Officers from Lishe Endelevu Area Offices [Dodoma, Iringa, Morogoro and Rukwa]
The post holder will develop and maintain strong professional relationships with his/her counterparts in Lishe Endelevu, HR, Awards and Supply chain functions to ensure compatibility and working better together, as well as creating platforms for sharing best practice and lessons learned from compliance aspects.
Under the direct supervision of Senior Field Operations Manager, s/he will also work very closely with area managers and program team to ensure that field and partner visits are well coordinated for ensuring compliance.
KEY AREAS OF ACCOUNTABILITY:
Finance Governance/Compliance
- The post holder will ensure that effective systems and controls are put in place, and regularly reviewed, to allow adequate financial management
- S/he will ensure that sub-offices receive adequate support to operate efficiently, provide periodic visits and capacity building to finance and non-finance staff on SCI and USAID financial policies, procedures and processes
- The position holder will ensure that field offices as well as partners are complying with policies and procedures set out by Save the Children policies and USAID
- S/he will ensure that field offices and partners are complying with all statutory obligations including but not limiting to tax & VAT laws, compliance with GAAP, filling returns, statutory deductions or any other Govt requirement
- With frequent travels the post holder will ensure that expenditure incurred at field offices and at partners level is properly supported by auditable evidence. The post holder will also ensure that the supporting documents are secured and archived in a retrievable manner
- The post holder will support on all internal and external audit engagements and processes including implementing recommendations on their findings at field office level
- He or she will work with program teams to ensure that systems are in place for the control of all assets, funds, equipment, property, and facilities;
General Accounting
- Ensure that all financial transactions from field offices and partners are fully supported and are all captured in FMS [i.e. Agresso] accurately on weekly basis
- Provide support to Finance Coordinator for compliance and reporting (in Dar) for reviewing and reconciling cash and bank balances for field locations
- Follow-up on pending advance /receivable balances from staff member related to field offices and ensure compliance of SCI policy is adhered at all levels
- Ensure application of effort reporting, cost allocation methodology and premises guidelines in all field offices
- Ensure country office KPIs for recording and posting are met according to set benchmarks on monthly basis
Financial Planning and Budgeting
- Assist Deputy Director Finance on annual budget exercises (country office master budget), quarterly revisions and analysis of financial performance of the field operations. This is mainly associated with field offices budget and financial planning
- Ensure budget holders understand their responsibilities (e.g., through training) for budget management
- S/he will generate BVA reports from Agresso and share it with Field Operations Manager and Area Managers
- S/he will assist Area Manager for Budget vs. Actual review and facilitate BVA review meetings on monthly basis with DCOP and technical advisors
- Ensure that action points from those meeting are followed and corrections are accounted for in the system
Award Management
- Support Field Operations Manager to monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected; ensure that key program personnel are aware of budgetary resources and are able to monitor their respective budgets;
- Provide guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor i.e. USAID requirements
- Assist in building the capacity of local sub-grantees to manage USAID funds and comply with donor rules and regulations, including regular visits to monitor and support partners
- Provide support and assist Senior Manager Finance and Grants on donor financial reports, budget reviews and realignment
- Perform other duties, as assigned by line manager.
Cash Flow Management & Projections
- S/he will work with field operations manager to estimate funds request on a timely basis to ensure resources are in place for carrying out Lishe Endelevu project activities
- In consultation with field program managers and other technical team in the field office, s/he will ensure preparation and submission of cash flow requirements to country office
- S/he will keep oversight of cash & bank balance at field location and will ensure field office maintains its KPI for cash balances at the end of each month
Partner Monitoring, Compliance & Capacity Building:
- The post holder will assist Senior Manager Finance & Grants for conducting verification of Partner’s expenditure [according to SGAs] to ensure that they are properly supported and are in accordance with the approved work plan, USAID and SCI rules and regulation and statutory law. As part of the review process s/he will also assess internal controls and partner’s capacity for financial management.
- The post holder will also support Senior Manager Finance & Grants for conducting partner’s assessments and providing key trainings on financial controls and management
- On advice from Senior Manager Finance & Grants and Field Operations Manager S/he will follow up on any issues raised following these reviews and assessments to ensure that they are properly addressed.
Others
- Represent the Finance Department on the Procurement Committee, in opening and evaluation of procurement bids
- The post holder is expected to take lead for stock counts and reconciliations on periodic basis for field locations
- S/he will assist the field program manager of any operational challenges or discrepancies relating to the financial and grants management of the programme in a timely manner.
- Ensure SCI’s policies on Fraud and Dishonesty are embedded in daily routines, and complied at all level in accounting cycle
- Ensure induction training for all staff on finance & grants compliance matters, and periodic refresher training for key finance staff is provided and documented
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the broader team and partners accountable to deliver on their responsibilities
Ambition:
Sets ambitious and challenging goals for themselves and take responsibility for their own personal development
Future orientated, thinks strategically and on a global scale
Collaboration:
Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, managers, members and external partners and supporters
Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
Honest, encourages openness and transparency
Commitment to Save the Children values
QUALIFICATIONS AND EXPERIENCE
- University degree in finance or business administration or similar relevant area;
- Additional professional certificates - ACCA/CPA is highly desirable
- Minimum (7) seven years of relevant work experience with at least 3 (three) years in an INGO /National NGO in Managerial Capacity. Previous INGO experience is strongly preferred.
- Excellent inter-personal communication skills
- Strong analytical approach and attention to detail.
- Ability to support, work with and interpret financial reports to staff with limited financial skills.
- Proven experience in budget preparations and reporting is highly desired
- Knowledge of computerized accounting application is must requirement with strong analytical skills in spreadsheets
- Fluency in written and oral English communication skills
Contract - Full-Time
Closing date: Friday 26 October 2018
All jobs close at midnight UK time on the date specified
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