Senior Human Resources Manager Job Vacancy at International Rescue Committee (IRC) - Tanzania | Deadline: 05th January, 2019

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Jobs Tanzania: Senior Human Resources Manager Job Vacancy at International Rescue Committee (IRC) - Tanzania | Deadline: 05th January, 2019
The International Rescue Committee (IRC) is an International Non-Governmental Organization working in 40 countries, responding to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

With funding from donor governments, institutions, companies and individual supporters we strive to support people meet their basic rights with dignity and to be protected. In Tanzania, the IRC supports refugees and Tanzanian people in- and – out of camps with education, health, and protection services.
We are currently recruiting a number of senior management roles. If you have excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian or development work with a cutting-edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for the following positions: 

Position: Senior Human Resources Manager Kigoma Region
Location: Kasulu – Kigoma Region
Reports to: Field Coordinator
Number of Positions: One (1)

Specific duties
  • Responsible for Kigoma region implementation of IRC 2020 Strategic Plan with specific concentration on HR commitments as set by the Senior Management Team under guidance of Human Resource Coordinator (HRC).
  • Lead HR global priorities and Country Program priorities implementation across Kigoma Region and ensure efficient HR functions across field sites.
  • Responsible to lead field talent acquisition process for staff in Kigoma region, attraction and retention with specific focus on gender equality.
  • Responsible for ensuring the consistent and efficient implementation of global practices including compliance issues, HR policies and procedures and best practices across the field sites in Kigoma.
  • Responsible for the HR function, ensures effective and transparent human resources management and quality services to employees including timely responding staff relationship.
  • Field level coordination of the affairs related to retention, staff performance management, training, staff welfare; provide technical support to the HR teams in the fields and camp level HR lead.
  • Responsible for field level HR data including Workday (HRIS) process, employee records, payroll system for national staff and coordinate incentive staff payroll.

Talent acquisition, Retention, Learning and development
  • Responsible to lead field talent acquisition process for national staff in Kigoma region, support program managers to develop job description, advertising, lead on long listing and support managers on short listing,
  • Oversee recruitment of incentive staff in collaboration with Program Managers in all field sites.
  • Lead and ensure all sectors comply with recruitment related procedures and documentation including interview reports, reference check, ATC check, medical examination, police check, academic check and professional registration.
  • Under guidance of HRC, support managers on selection of staff and placement to different sites.
  • Lead implementation of onboarding program as per procedures set for all new hire in Kigoma region including information on benefits, policies and regulations, compliance and use HR related forms
  • Under supervision of HRC, lead field site development of Training Plan and implementation including global initiatives and local efforts. Prepare and submit training tracking sheet on monthly basis.
  • Support staff across all sites to benefit from IRC learning efforts including Compass, Building basics, global/regional training and coordinate dissemination of knowledge gained to other staff as relevant.
  • Lead and support staff on career plan development and implementation, optimal utilization of internal learning options including IRC learning portal.
  • Support supervisors and employees in their development and career plans design and implementation and inclusion of program and operations plans to national training plan.
  • Ensure staff understands their benefits package; support on salary and benefits survey to ensure attractive package and to retain staff. Actively participate on the salary review process by providing sufficient information to the HR Coordinator.
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Compliance duties
  • Lead Kigoma region staff on compliance issues and coordinate training/dissemination of IRC Way (code of conduct): Child protection, Anti Sexual Harassment (ASH), Work place harassment, SEA and reporting channels.
  • Ensure all Kigoma region staff have signed and accepted compliance to IRC Way including Child Protection and Conflict of interest
  • Coordinate Kigoma region dissemination of information on labour laws, HR policies and related benefits including health insurance, life insurance and terminal benefits.
  • Ensure compliance to exit process across all field sites and other WD processes as part of exit process.
  • Advising managers on National Staff Personnel Policies, including staff discipline, and ensure proper implementation in all field sites

Staff welfare duties
  • Support the HRC to develop Employee Engagement Action Plan and implementation across all sites. Work with Social Welfare lead of each Kibondo and Kasulu for planning staff welfare and staff needs for improving employee engagement and for sound duty of care.
  • Support supply chain in review of standards at field staff compound and make recommendations for improvement for compliance to duty of care.
  • Facilitate monthly staff meetings and coordinate reporting of the same and tracking deliberations and action points from both the management and staff.
  • Manage employee relations in all sites, maintain discipline in accordance with the IRC's policy and labour law
  • Maintain harmonious relationship through collaborating the managers and support program managers in managing the incentive staff.

Monitoring and Reporting
  • Responsible for Kigoma region HR reports, analyzing reports for necessary action. Coordinate production of Kigoma region HR report monthly and work on HR Strategic Metrics Report.
  • Monitoring salaries and wages structure: to make sure are in line with approved IRC salary scale.
  • Assist the Field Coordinator Kigoma to carry out local compensation surveys to ensure correct information to the HR Coordinator/SMT for correct decisions for retaining and attracting staff
  • Responsible for the management and use of Workday at the field site; IRC’s global HRIS System, ensuring that data is regularly updated into the system, produce monthly reports and liaise with IRC HR lead/Benefits analyst for technical support whenever there are issues with the system.
  • Prepare and share periodic reports on all HR business and share with Field Co and HRC including monthly HR Kigoma reports, Quarterly Leave accrual report, PME records including probation review status, confirmation of new hire, contract status and priority metrics reports
  • Develop and update a recruitment tracker for Kigoma region and share with HRC, TCs and operations coordinators. Submit monthly recruitment tracker by consolidating Kigoma and Kasulu status
  • Lead and ensure accurate and up todate HR records including personnel files and ensure proper filing system with relevant documents.
  • Ensure Workday (HRIS) is updated by leading intitialisation of WD actions for HR lead approval
  • Monitor records of expatriate work permit, visa and resident permit and liaise with Dar for renewal. Spot check all PFs on quarterly basis and produce reports and follow up implementation of action points to improve status.

Bachelor degree in Human Resources Management or Social Sciences, Master’s Degree in a relevant field will be an added advantage. With at least 5 years of relevant professional experience in human resources in similar position and previous experience working with an international NGO in a cross-cultural setting and be able to work under pressure.

Excellent organizational, interpersonal, and communication skills; Strong computer skills especially MS Word, Excel and outlook/email system. Knowledge of HR information system and payroll system is added advantage. Good time management, flexible and ability to multi-task works collaboratively with team members including people of different cultures, gender and backgrounds. With good command of English and Kiswahili.

Tanzanian candidates are highly encouraged to apply.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

If you have excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian or development work with a cutting edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for this position.

How to apply:
Applications for the position must include:
  • A cover letter illustrating your suitability for the position against the listed requirements.
  • Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.
  • ONLY copies of academic and professional certificates.
  • The subject line should contain position title
All applications should be sent through email to: [email protected].org
Applications will be considered valid if sent/received by IRC before 1700hrs January 05th, 2019. Please note that only short-listed applicants meeting the above requirements will be contacted.
Qualified women are strongly encouraged to apply.