Senior Supply Chain Officer Job Vacancy at International Rescue Committee (IRC) - Tanzania | Deadline: 05th January, 2019

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AJIRALEO
AJIRALEO
Jobs Tanzania: Senior Supply Chain Officer Job Vacancy at International Rescue Committee (IRC) - Tanzania | Deadline: 05th January, 2019
AJIRA TANZANIA / NAFASI ZA KAZI
Overview
The International Rescue Committee (IRC) is an International Non-Governmental Organization working in 40 countries, responding to the world’s worst humanitarian crises and helps people to survive and rebuild their lives.

With funding from donor governments, institutions, companies and individual supporters we strive to support people meet their basic rights with dignity and to be protected. In Tanzania, the IRC supports refugees and Tanzanian people in- and – out of camps with education, health, and protection services.
We are currently recruiting a number of senior management roles. If you have excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian or development work with a cutting-edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for the following positions: 

Position: Senior Supply Chain Officer - Kibondo
Location: Kibondo, Kigoma Region
Reports to: Field Coordinator
Number of Positions: One (1)
Specific Fleet Duties:
  • Work with the Senior Supply Chain Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies in Kibondo.
  • Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
  • Establish filling for each vehicle and filling for each driver where all copies of relevant documents will be kept as per IRC Fleet management manual.
  • Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related tools and consumables, including fuel.
  • Evaluate, manage and monitor drivers.
  • Supervision of IRC garage and general management of vehicle spare parts being replaced.
  • Initiator (Operator) for all purchases in Transport department. Raising PRs for vehicles fuel, spare parts and vehicle repairs and vehicle rentals.
  • Manage the vehicle pool by weekly movement planning; ensure every Thursday’s vehicle requests are received from all program and non-program staff for the following week.
  • Follow up with Kibondo staff every Thursday for Kibondo Weekly Fleet plan for purpose of being aware of movement that will require support of Kasulu Fleet.
  • Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
  • Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
  • Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
  • Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicles log books are accurately filled
  • Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of radio call, etc.
  • Ensure all vehicles are properly cleaned on daily basis.
  • Prepare weekly and monthly report on transport department and discuss with Senior Supply Chain Manager
  • Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
  • Work with the Senior Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
  • Ensure that all vehicles are secure when not in use.
  • Be familiar with local regulations / laws.

Expected Deliverables:
  • Provide on-time, IRC standard monthly reports to the Senior Supply Chain Manager, including fuel consumption report, combined fuel from UNHCR and non-UNHCR sources, maintenance report and any other reports requested by Supervisor.
  • Provide on-time, UNHCR standard monthly reports to the Senior Supply Manager, including fuel consumption report for UNHCR only, maintenance report and any other reports for UNHCR vehicles and equipment as requested by Supervisor.
  • Well maintained fleet and good filing system for all vehicles
  • Generate and / or maintain comprehensive price list for spare parts
  • Maintain full and accurate inventory records for vehicles, and vehicle tools.
  • Undertake (documented) monthly and ad-hoc physical vehicle inventory checks.
  • Conduct documented quarterly job performance reviews of Transport staff, providing appropriate feedback.

Human Resource/Personnel Functions:
  • Supervise Kibondo, Mtendeli and Nduta based Supply Chain personnel
  • Assist in recruitment of Supply Chain staff by participating developing supply chain position requirement s and participate in conducting interviews.
  • Attend and participate in regular Supply Chain Meetings. Liaise with HR, Senior Field Manager and Senior Supply Chain Manager in Kibondo field office on Supply Chain staffing needs.
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Logistics activities:
  • Maintain procurement filling system as per Global Procurement Unit guidelines
  • Participate and provide inputs in preparation of procurement plans
  • Submit monthly Procurement Reports and cash projections to Senior Supply Chain Manager
  • Maintain a list of reliable suppliers, ensure suppliers are cleared for Anti-Terrorism Compliance (ATC) prior to conducting business with them
  • Immediately report to IT for any problem related to Budget Versus Actual (BVA) system.
  • Conduct regular/surprise store spot checks to verify quality and quantity of materials received matching with specifications on the Purchase Order, and accurately recorded in prologs
Tanzanian candidates are highly encouraged to apply.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

If you have excellent strategic vision, professional skills, an understanding and leadership experience in humanitarian or development work with a cutting edge outlook, willingness to take action to have a positive impact for the clients we serve, then please consider applying for this position.

How to apply:
Applications for the position must include:
  • A cover letter illustrating your suitability for the position against the listed requirements.
  • Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.
  • ONLY copies of academic and professional certificates.
  • The subject line should contain position title
All applications should be sent through email to: [email protected].org
Applications will be considered valid if sent/received by IRC before 1700hrs January 05th, 2019. Please note that only short-listed applicants meeting the above requirements will be contacted.
Qualified women are strongly encouraged to apply.