New Job Vacancy Dar es salaam at Save the Children, Procurement Assistant | Deadline: 31st January, 2019

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AJIRALEO
AJIRALEO
Jobs in Tanzania 2019: New Job Vacancy Dar es salaam at Save the Children, Procurement Assistant | Deadline: 31st January, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
POSITION: PROCUREMENT ASSISTANT 
ROLE PURPOSE:
To Coordinate Vendor Payment between procurement and Finance team, ensure vendor timely payment Support admin procurement and serve as field office interface with country office supply chain team Respond efficiently and quickly to purchase requisitions, and follow up, maintain record of supplies. Nafasi za kazi January 2019
Ensure that the items bought match the request, and are of good quality, reliable, appropriate and at a reasonable price.

KEY AREAS OF ACCOUNTABILITY:
Ensure that at all times Save the Children procurement policy and procedures are implemented and adhered to and are within compliance to donor regulations. Nafasi za ajira January 2019
Under the direct supervision and with the support of Procurement Coordinator, the Procurement Assistant will execute procurement actions in line with SCI protocols and procedures, being responsible to getting quotes, filling all relevant document (PR, quotes, CBA, PO etc.).
Responsible for communicating with suppliers in order to get quotes, specifications and quality information.

Ensure that due consideration is given to delivery scheduling and conditions including , lead time to delivery, guarantees, packing, transportation, quality, penalties and returns policies when required. Obtain written quotes from suppliers and service providers as necessary.
Receives invoices from suppliers, checking if they are correct and complete, and forward payment requests together with all necessary supporting documentation to Procurement Coordinator, monitoring the process to ensure payment is made on time to the supplier.
Respond flexibly to changing program needs, reprioritising tasks in a logical, sensible way and in coordination/consultation with the Procurement Coordinator.

Make sure that the items requested are clearly specified in the PR form and communicate with the relevant Requesters or Technical Programme persons for further clarification.
Responsible for procurement process of office supplies for Country Office -furniture, stationeries and others consumable items.
Assist Procurement Coordinator on regular updating on the Procurement Tracker, supplier’s database and other Procurement reports if required, in collaboration with co-workers.
Communicate and exchange information effectively with colleagues and other team especially for supplier has changed contacts, product detail specifications, payment terms & conditions, delivery due date and payments.

Works closely with the Procurement Coordinator to ensure all necessary paperwork is provided for the supply chain management filing system.
Assist the Procurement Coordinator with the evaluation, modification, renewal and establishment of Framework Agreements (FWA).
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Assist Procurement Coordinator in preparing payment requests authorizations as required.
Work closely with other procurement/supply chain team member and give necessary support when needed.
Other duties assigned by the Supervisor (Procurement Coordinator) as and when required.

QUALIFICATIONS AND EXPERIENCE:
A Diploma or Bachelor Degree in Business Administration, Supply Chain, Logistics or Procurement Management.
2-3 years’ experience working in similar role in an NGO or private commercial sector.
Member of a professional body e.g. CIPS, CILT or KISM will be an added advantage.
Excellent computer skills especially in MS Excel spread sheets and MS Word.
Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in.
Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.

Excellent IT skills.
Commitment to and understanding of Save the Children’s aims, values and principles. High level of integrity/confidentiality and ability to work as part of a professional team.
Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
Fluency in written and spoken English. Ajira/Kazi 2019

Location: Dar es salaam, Tanzania
Contract - Full-Time
Closing date: Thursday 31 January 2019
All jobs close at midnight UK time on the date specified