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New Job at Results for Development (R4D), Administrative Coordinator | May, 2019

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Jobs in Tanzania 2019: New Job at Results for Development (R4D), Administrative Coordinator | May, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Administrative Coordinator, Tanzania (National Position)
Established in 2008, Results for Development (R4D) is a non-profit organization (NGO) and leader in the field of international development, based in Washington, D.C, with staff working in 10 countries outside the U.S., including our offices in Tanzania and Ethiopia. R4D strengthens systems and markets that support well-nourished, healthy, and educated people. Through engaging with local change agents, which includes government agencies, the private sector and civil society organizations around the world — R4D drives impact by supporting sustainable financing; identifying and scaling innovations that work; shaping markets to improve access to key commodities and services; improving public-private engagement; increasing citizen participation and governance; facilitating collaborative and adaptive learning; and using data for decision-making. R4D has ministerial-level relationships and programs in over 55 countries and technical partnerships with over 75 organizations worldwide.

R4D’s Market Shaping practice area works with local change agents to ensure that markets are transformed sustainably to drive increased access to (and improve appropriate use of) essential commodities, such as childhood pneumonia diagnosis and treatments, maternal health supplies, anti-malarial bed nets, HIV/AIDS medicines, nutrition supplements, and books. R4D achieves this by aligning priorities and incentives of key market actors including policymakers, procurers, manufacturers and financiers at the global and country levels to develop and execute solutions for underserved markets at scale.

We have a unique and vibrant culture at R4D and we want to keep it that way. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity—of ideas, identities, perspectives and backgrounds—is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative, and entrepreneurial. We operate based on trust and respect. Teams across the organization frequently collaborate on programmatic work and support each other in continuously building a better R4D.

Opportunity
R4D is seeking a highly motivated and committed Administrative Coordinator to play a lead operations role in the R4D Tanzania Office. As Administrative Coordinator, you will provide administrative and operational support for a team that works with a multitude of partners – ranging from government, private sector, donor and implementing partners – to identify and address barriers to accessing essential maternal, newborn and child health commodities. As an integral member of the R4D Tanzania office, you will work closely with R4D Tanzania office members to develop systems and execute on tasks that ensure the operational excellence of the R4D Tanzania office. You will utilize skills in organization, logistics, written and verbal communication, basic accounting and coordination for various tasks including: general office management; International NGO (I-NGO) compliance reporting; IT and cross-country travel logistics; event planning; stakeholder coordination; vendor and consultant hiring, contracting and management (including bill payments); as well as note-taking. You will be instrumental in the smooth operations of R4D Tanzania’s office and projects.
A successful Administrative Coordinator will be highly motivated, responsible and organized with great attention to detail; will have strong communication and collaboration skills; will be a creative problem solver and a team-player; will take initiative and conduct their abilities with the highest level of integrity. We are a team that is resourceful, responsible, tenacious, high-energy, and always has a positive attitude. We hope you that you value these personality traits as much as we do!
Please note, this position will be based in Dar es Salaam, Tanzania and will report to the Market Shaping Program Officer. Tanzanian nationals are encouraged to apply. This position includes a local benefits package and does not include international relocation or expatriate benefits.

Responsibilities
Responsibilities include, but are not limited to:
Overarching:
• Identify gaps in systems and processes in R4D Tanzania’s operations and propose protocols and process improvements
• Lead on implementation of operational changes decided by R4D Tanzania leadership
• Develop and manage R4D Tanzania operations workplan and manage all ongoing operational needs across the R4D Tanzania office
• Assist in the recruitment, hiring and onboarding process for new staff members and consultants
• Provide key support in liaising between R4D Tanzania as well as R4D finance, human resource and operations teams in Washington DC
• Coordinate and assist in the development of R4D Tanzania communications materials
MODE OF APPLICATION: APPLY ONLINE 
Office management & logistics
• Perform clerical duties including photocopying, scanning, faxing, filing, and mailing
• Provide logistical support for workshops and project/field activities
• Make travel arrangements for staff traveling within and outside of Dar es Salaam
• Manage local travel logistics for in-coming R4D visitors
• Facilitate and coordinate completion of I-NGO Compliance Reporting requirements
• Purchase and manage office supplies
• Coordinate with landlord for repairs and maintenance around the office
• Liaise with legal team to support staff permit requirement

Finance & accounting
• Coordinate transportation and maintain monthly transport log
• Ensure timely settlement of vendor payments (internet, transport, office rent etc.)
• Update and maintain monthly petty cash register
• Monitor monthly office expenditure and compile a quarterly budget request
• Coordinate with accounting firm for the submission of all withholding tax payments to Tanzania Tax Regulatory Authority (TRA) on a monthly basis
• Coordinate the submission of all withholding tax certificates to vendors upon receipt from TRA

Ad-hoc project support
• Translations (English to Swahili, vice-versa), as needed
• Note-taking for internal and external meetings

Qualifications
• Bachelor’s degree in business administration, operations, finance, office management or related field of study
• Minimum 3 years of relevant work experience
• Excellent interpersonal skills and ability to work within a multicultural environment
• Strong written and verbal communication skills, including demonstrated ability to develop written reports
• Ability to work independently and collaboratively as part of a team, and deliver high-quality results within a face-paced environment
• High level of proficiency in Microsoft Office, particularly Excel and Word
• Native level fluency in Kiswahili, and professional fluency in English, including demonstrated ability to translate between Kiswahili and English
• Willingness to travel domestically, per project need
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Qualified individuals should submit their cover letter and a CV to Yangzom Tshewang at [email protected].
Questions regarding the proposal format and correspondence should be directed to the attention of:
Yangzom Tshewang
Program Officer, Market Shaping Practice
Results for Development
Tanzania Country Office
[email protected]

Please do not contact any member of the R4D board, management, and/or staff regarding this RFP, other than the contact provided above.