Jobs
in Tanzania 2019: New Job Vacancies at Save the Children Tanzania, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
TITLE: Supply Chain Coordinator-Buying (Consultants, Construction and General services)
TEAM/PROGRAMME: Operations LOCATION: Dar Es Salaam
GRADE: 3
POST TYPE: National
CHILD SAFEGUARDING:
Level 2: either the post holder will have access to personal data about
children and/or young people as part of their work; or the post holder
will be working in a ‘regulated’ position (accountant, barrister,
solicitor, legal executive); therefore a police check will be required
(at ‘standard’ level in the UK or equivalent in other countries).
Recommended:
ROLE PURPOSE:
The Procurement Coordinator (Buying) acts as a crucial component in the
SCI Supply Chain team which aims to deliver goods and services across
Save the Children beneficiaries. The Procurement Coordinator (Buying) is
responsible for:
• Ensures that the right supplies and services are
procured and that there is timely Procurement and delivery of goods and
services to programmes to deliver outstanding results for children
• Ensures best value for money is achieved through competitive and transparent Procurement processes.
• Supervises and manages the execution of the Procurement (buying)
processes in all steps and stages, especially when it comes to PRs, POs
and contracts.
• Provides SME Procurement support and guidance to FOs/ requesters.
SCOPE OF ROLE:
Save the Children has been operational in Tanzania since 1986 with an
initial presence in Zanzibar and now extending to the Mainland with
multi-sector programming. We are working with the government, local
organizations and other international agencies to reduce child
malnutrition, improve maternal, newborn and child health services,
support and strengthen early childhood development, primary, alternative
and inclusive education and educational systems. We strengthen child
protection systems for vulnerable children, promote children’s
participation and contribution to policy and resource allocation for
services which concern them, support, and respond to emergencies
Reports to: Head of Supply Chain
Staff reporting to this post: One, Supply Chain Officer Buyer
KEY AREAS OF ACCOUNTABILITY :
Procuring Goods and Services (Buying)
• Supervise and manage preparation of Procurement process in all steps
and stages, especially when it comes to purchase orders and contracts
• Advise on best sources of supply in coordination with the Supply Chain Officer
• Verify purchase requests ensuring all required information is provided.
• Process Purchase Requests using pre-established FWAs and
Pre-Qualified Supplier (PQS) lists and support Supply Chain Officer
(buyer) on comparative bid analysis, Procurement committees and PO
processes
• Ensure that items procured match programmatic requests and are of good quality and value for money
• Support the Supply Chain Officer (buyer) to ensure that all orders
are processed in timely manner, inputted on Procurement Tracker, status
updates are communicated to programmes, and that all relevant
documentation is filed appropriately.
• Monitor Procurement activities for signs of fraud/ corruption and report these to the Head of Supply Chain.
• Ensure Save the Children’s and donors Procurement procedures and
policies are being adhered to and provide guidance regarding their
application at the field level.
• Monitor Contract/ FWA Compliance,
create catalogues where required and manage supplier enablement in
ProSave (our new global Procurement system)
Supplier Management
• Manage our supply base by tracking supplier performance, actively
liaising with suppliers, and undertaking supplier risk management e.g.
vetting
• Make suppliers aware of Save the Children values, policies and procedures and their need to comply as part of agreements.
Team Management and Capacity Building
• Conduct performance reviews and build capacity of the Supply Chain Officer, ensuring clear work plans are in place and that personal objectives are established with regular feedback and support provided
• Develop strong relationships with field office programmes to support them in improving their Procurement practices and review all Procurement Plans together with the Head of Supply Chain
Performance Management
• Produce management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of our Procurement processes
• Support the Head of Supply Chain in monitoring the Procurement function performance against KPIs and targets, developing and implementing the necessary corrective actions for buying activities to improve performance.
• Ensure international Procurement, importation and custom clearance of goods are in line with programme budgets and needs
Systems, Tools and Processes
• Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
• Provide ProSave support and Procurement advice for requisitions and our FOs
• Regularly Review and update price lists, supplier information/ vetting and specification of goods and services in ProSave
• Support head office initiatives around global supply chain systems, as required with specific focus on Procurement as guided by our Regional and Centre Offices.
• Turning Framework Agreements and Contracts into online catalogues in ProSave that staff can order from directly
• Working with the supply base to ready them/support them for sourcing and ordering through ProSave.
BEHAVIOURS (Values in Practice)
Accountability:
• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• develops and encourages new and innovative solutions
• Willing to take disciplined risks.
Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS
• BA/BSc in management; Engineering, Procurement or related fields and/ or Chartered Institute of Purchasing & Supply (CIPS)/ (PSPTB) or equivalent Experience.
EXPERIENCE AND SKILLS
• Minimum of 5 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in depth experience in managing Procurement processes
• Knowledge and experience of implementing Procurement processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/ Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
• Good interpersonal and communication skills including influencing, negotiation and coaching.
• Excellent organisational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
• Good reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
• Willingness to undertake field travel as required and work in difficult environments according to travel environments
• Excellent oral and written communication skills; Fluency in spoken and written English
• Commitment to and understanding of Save the Children’s aims, values and principles
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
Date advertised: 22 Aug 2019
Closing date: 6 Sep 2019 – 23:59 EAT
Location: Dar es Salaam, Tanzania, United Republic of
Department: Supply Chain
Type: Fixed-term contract
Schedule: Full-time
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