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New Job Opportunity United Nations (UN) at UNDP Tanzania - Programme Associate

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AJIRA LEO
UNDP
Jobs in Tanzania 2021: New Job Opportunities at UNDP Tanzania, 2021
Programme Associate
Job Description
Agency UNDP
Title Programme Associate
Job ID 34473
Practice Area - Job Family Management - PROGRAMME ASSOCIATE, Capacity Development - PROGRAMME ASSOCIATE
Duty Station Kigoma, Tanzania, United Republic of
Education & Work Experience G-Bachelor's Level Degree - 3 year(s) experience
Languages Required: English
Desired: Swahili
Grade SB3
Vacancy Type Service Contract (SC)
Posting Type External
Bureau Africa
Contract Duration One Year with Pasibility of Renewal
Open to Tanzania Nationals Only
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Background

The UN system in Tanzania and the Government of Tanzania through Kigoma Regional Secretariat and Local Government Authorities in the region have been implementing Joint Programme for Kigoma with the aim of supporting long-term development needs of the host communities mainly in the refugee hosting districts. This is being executed through a comprehensive and durable support to the region of Kigoma, looking at the priorities and needs of the region and matching it with the comparative advantages of the United Nations Country Management Team (UNCMT). The Kigoma JP started its operations as of 1 July 2017 and will run for 5 years until end of June 2022. The UN Joint Programme for Kigoma takes its base in the UNDAP II for Tanzania, the UN Development Assistance Plan, as well as the Sustainable Development Goals (SDGs) and the Tanzania Government’s 5- year strategy as well as the regional priorities for Kigoma.

The JP consists of the 7 themes of sustainable energy and environment, youth and women’s economic empowerment, elimination of violence against women and children, education with a focus on adolescent girls, WASH (Water, Sanitation and Hygiene), agriculture and health+ (health, nutrition and HIV/AIDS). The programme is currently being financed through Participating UN Agencies internal funds and Governments of Norway, Ireland, Sweden and South Korea (KOICA). In order to support coordination of the involved UN Agencies and to enhance the implementation and reporting of the program, the Resident Coordinator’s Office (RCO) recruited a UN Area Coordinator (UNAC) for the Kigoma region who is supported by UN Coordination Analyst. The team works very closely with the Government Focal Persons for the program at the Regional Secretariat and the Local Government Authorities. Resident Coordinator’s Office (RCO) wishes to recruit a Programme Associate who will report directly to the UNAC.

Duties and Responsibilities
Under the direct supervision of UN Area Coordinator (UNAC), the Programme Associate will undertake the following tasks:
Programme Support:
  • Support the UN Area Coordinator in monitoring programme strategies and implementation of the Kigoma Joint Programme.
  • Provide administrative support to JP participating agencies in preparation of programme workplans.
  • Provide Monitoring and Evaluation feedback to the UN Area Coordinator on programme strategies and activities;
  • Assist in preparation of reports, compilation of background materials, working papers and statistical data for various programme meetings/ briefs including Voices from the Field, E- Journal, and Factsheets.
  • Provide administrative support for the Resident Coordinator’s Office members based in Kigoma.
  • Provide administrative and logistical support for workshops, orientations and training, and any other special events organized by the UNAC.
  • Assist with drafting minutes of meetings and draft brief summaries of meeting outcome and action points;
Financial Administration:
  • Knowledge in the utilization of Atlas
  • Follow-up with Programme Support on status of budget utilization in Atlas
  • Vendor and TR creation in Atlas
  • Creation of requisitions in Atlas for office and project supplies.
Office Administration:
  • General administrative assistance including maintaining filing system for the JP;
  • Travel arrangements and leave monitoring on Atlas
  • Other Duties:
  • Perform other duties when required.
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Competencies
Innovation

  • Ability to make new and useful ideas work
  • Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations
Leadership
  • Ability to persuade others to follow
  • Level 2: Proactively identifies new opportunities and challenges
People Management
  • Ability to improve performance and satisfaction
  • Level 2: Takes ownership of responsibilities
Communication
  • Ability to listen, adapt, persuade and transform
  • Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity
Delivery
  • Ability to get things done while exercising good judgement
  • Level 2: Meets goals and timelines for delivery of products or services;
Advocacy/Advancing A Policy-Oriented Agenda
  • Identifies relevant information for advocacy for a variety of audiences.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Results-Based Programme Development and Management
  • Provides information and documentation on specific stages of projects/programme implementation.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Building Strategic Partnerships
  • Analyzes general information and selects materials in support of partnership building initiatives.
  • Maintains databases of donor information.
  • Tracks and reports on mobilized resources.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Innovation and Marketing New Approaches
  • Documents and tracks innovative strategies/best practices/new approaches.
  • Responds positively to new approaches.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Resource Mobilization (Field Duty Stations)
  • Maintains information/databases on potential and actual donors.
  • Maintains database of project files.
  • Provides data and information needed for preparation of project documents.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Promoting Organizational Learning and Knowledge Sharing
  • Researches best practices and poses new, more effective ways of doing things.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Job Knowledge/Technical Expertise
  • Understands the main processes and methods of work regarding to the position.
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks.
  • Strives to keep job knowledge up to date through self-directed study and other means of learning.
  • Demonstrates good knowledge of information technology and applies it in work assignments.
  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Global Leadership and Advocacy for UNDP’s Goals
  • Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
Client Orientation
  • Reports to internal and external clients in a timely and appropriate fashion.
  • Organizes and prioritizes work schedule to meet client needs and deadlines.
  • Responds to client needs promptly.
  • Level 2: Execute & Learn: Execute & Learn: Perform defined tasks
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Required Skills and Experience
Education:

  • Bachelor’s Degree in economics, Social Sciences, Political Science, International Relations or a related field.
Experience:
  • At least 3 years of progressively responsible experience in programme management/administration.
  • Experience in using multiple office software packages.
  • Experience in the use of ATLAS is an asset.
  • Experience with joint programme’s is added advantage.
  • Field UN experience is added advantage.
Language Requirements:
  • Fluency in English and Kiswahili languages.
Other:
  • Ability to apply various ICT tools/systems to collect, analyze, record and communicate data (information).
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Disclaimer

Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam warning
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Vacancy End Date
(Midnight New York, USA) 08/01/2021