New Job Vacancy at Plan International Tanzania - Compliance & Reporting Coordinator

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Plan International
Jobs in Tanzania 2021: New Job Opportunities at Plan International, 2021
Compliance & Reporting Coordinator
Location: Kibondo Tanzania, Tanzania
Company: Plan International
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based.

Plan International Tanzania responds to the Burundian Emergency program in Kibondo and Kasulu since October 2015 due to Burundian refugees’ influx with special focus on Case Management, Psychosocial support activities and Education in Emergencies (EiE).

This role provides compliance and monitoring of all aspects of key donor-funded projects implemented by Plan International as part of its Burundian Refugee Response Programme in Kigoma.

Dimensions of the Role
  • Directly reports to the Emergency Response Manager with dotted lines to the Award Specialist
  • Responsible for general oversight and compliance (working with and through programme departments) of projects with total budgets of over € 500,000;
  • Works closely and collaboratively with programme staff to coordinate project activities and to ensure that donor funding access high quality, leading-edge sectorial programmes;
  • Acts as a focal point and coordinator for high-quality proposals and reports, including information sharing from programme to donors and vice-versa;
  • Develops expertise on donor requirements (including knowledge on donor specific expectations particularly on proposals and expenditure restrictions) and communicates these clearly to Plan personnel.
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General Activities

  • Monitor and oversee project planning, coordinating with programme departmental heads;
  • Work with the ERM to oversee the management of the grant, including timely implementation of planned activities and the appropriate expenditure of funds;
  • Work with the finance and administration/ logistics/ security teams to ensure that the project activities and reports are implemented in a timely manner and in accordance with the project design and Plan International and Donor procedures;
  • Communicate proactively to the procurement team to ensure that required inputs are available for the implementation of the activities in the refugee camps and other communities;
  • Prepare weekly, monthly, quarterly and end-of-project reports in a timely manner;
  • Regularly review Budget-versus-Actual financial reports and ensure donor financial reports are accurate and demonstrate timely implementation and efficient use of donor funds, working closely with the finance department to track spending and to propose corrective measures if necessary;
  • Ensure proper coordination with other agencies and NGOs;
  • Liaise between the organization and the local authorities (particularly the Ministry of Home Affairs) in project interventions and enlist the support of the government, NGOs and community stake holders;
  • Capacity building and training
  • Identify needs and design a capacity building program in key areas such as child protection, child rights, monitoring and evaluation in accordance with the requirements of donors;
  • Facilitate project workshops (start-up, review, closing) to ensure all stakeholders understand all elements of the project design and can contribute to a high-performance team;
  • Ensure all the Plan International child protection policy is respected by project staff and all Plan associates, including incentive workers and other partner agencies funded by the project;
  • Monitoring and Evaluation
  • Work closely with the MEAL team to identify strengths and areas of improvement of project activities and support a Strength Based Approach in all elements of project design, implementation, monitoring and review;
  • Work with the MEAL team to ensure the implementation of a baseline study;
  • Assist the MEAL officer and manager to develop a monitoring and evaluation plan in line with the Donor reporting requirements;
  • Assist the MEAL officer and Manager to facilitate internal and external evaluations of the project, the use of these opportunities and to encourage positive, on-going improvements and opportunities to address challenges and learning opportunities;
  • Preparation of weekly, monthly and other reports as required;

  • Ensure compliance with Donor’s and Plan International’s rules and regulations in all areas including financial management, record keeping, procurement, etc;
  • Comply with Plan International policies and procedures;
  • Ensure that receipts and supporting documents are provided to the finance department in Kibondo, in accordance with the donor and Plan International requirements;
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships
  • All program staff engaged in implementing the relevant projects with a focus on department heads given their technical oversight of the programme implementation;
  • Donor representatives, Plan International National Organizations and the Plan International Tanzania Country Office staff including the Business Development Unit;
  • Other Compliance and Reporting Coordinators;
  • Other international NGOs, partners and Government staff, particularly those involved in refugee camps management tasks and responsibilities;
  • Finance, Admin, ICT and HR staff as appropriate;

Technical expertise, skills and knowledgE

  • At least 4 years of experience coordinating emergency or development projects within an international NGO;
  • Strong verbal and written communication skills in English, including strong editing skills;
  • Professional experience interacting with partners and achieving project outcomes accordingly;
  • Ability to act as a positive ole model and demonstrate conflict solving behaviours;
  • Effective organizational skills;
  • Excellent IT skills, including high-level MS word skills;
  • Ability to build and foster collaborative working relationships with diverse stakeholders including project staff, partner staff and local government representatives;
  • A bachelor Degree in relevant area such as social science/ development studies
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  • Working knowledge of Kirundi (desirable);
  • Management and leadership skills;
  • Skills in communicating with multicultural populations;
  • Knowledge of child development and family interactions;
  • Knowledge of child protection issues and experience in interacting with problematic youths;
  • Supervisory skills;
  • Ability to monitor project results and expenditures against work plans;
  • Strong facilitation and training skills to supervise the work of the staff involved in this programming;
  • The job holder will be doing all issues of donor compliance, report writing, capacity building and training.

Plan International’s Values in Practice
We are open and accountable
  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering
  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment
The job holder requires 30 % field work in 3 camps and 70 % office-based environments.
Level of contact with children
Mid contact: Occasional interaction with children
Location: Kibondo Tanzania
Reports to: Emergency Response Manager
Grade: C2
Closing Date: 21st February, 2021

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.