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Saturday, 12 February 2022

New Job Vacancy at The United Nations (UN) at UNHCR Tanzania - Associate Admin Officer

  AjiraLeo Tanzania       Saturday, 12 February 2022
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AJIRA MPYA TANZANIA 2022 | NAFASI MPYA ZA KAZI 2022
The United Nations High Commissioner for Refugees (UNHCR) Jobs
Associate Admin Officer
Job Title
Associate Admin Officer
Job ID 33638
Location Kibondo, Tanzania- U.R. Of
Salary Grade NB
Hardship Level D
Family Location Type Family
Eligible Applicants
This Job Opening is available to eligible UNHCR staff members and external applicants.
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Procedures and Eligibility

Interested applicants should consult the Administrative Instruction on Recruitment and Assignment of Locally Recruited Staff (RALS).Applicants must be nationals of, and be locally recruited within the country of their employment.

Duties and Qualifications

Associate Administrative Officer
Organizational Setting and Work Relationships
The Associate Administrative Officer is responsible for supporting the Office/Bureau in the implementation of general administrative and resource management tasks. S/he will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results.

S/he will establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems.

Frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization¿s programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.

The incumbent directly supervises general service staff.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
- Monitor the day-to-day personnel and administrative operations of the office.
- Provide advice on personnel and administrative policies and procedures.
- Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
- Participate in the recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.
- Coordinate training and capacity-building activities to staff in administrative related areas.
- Assist with the preparation of staffing and administrative budget requirements for the office.
- Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
- Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
- Monitor the quality and timeliness of goods and services delivered to the office.
- Manage contracts and relations with suppliers.
- In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience

Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree
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Field(s) of Education
Public or Business Administration; Economics; or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses

Not specified.

Relevant Job Experience
Essential
  • Work experience in at least one of the following fields: Human Resources, Administration, Budget, Finance, and Procurement. Excellent computer skills, in particular in MS Office applications.
Desirable
  • Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good knowledge of UNHCR¿s administrative rules and procedures. Working experience with PeopleSoft/Oracle Financial and/or HR modules.
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Functional Skills
MG-Resource Management
FI-General Financial Management
MG-Office Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Position Competencies

Competencies as defined in Job Profile
Language Requirements
Please also note that English is essential for this Job Opening.

Additional Information
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).
Qualified female and candidates with disabilities are encouraged to apply
Shortlisted Candidates will be required to sit for a written test and be functionally cleared in order to proceed to the interview stage.

All vacancies are posted to UNHCR's careers webpage (https://www.unhcr.org/other-opportunities.html). On that page, you can select "vacancies", which will redirect you to the application site where you may search for positions. Filter by country and select "Tanzania". On the bottom of the Job Opening page, you will see an "Apply" button, and if you have never submitted an application via UNHCR Careers webpage, you will be requested to register as a New User. Applications will not be accepted by email. Only shortlisted candidates will be contacted.

In case of difficulties with application process, please contact email: tankb2@unhcr.org & MBUTHIA@unhcr.org
========
See below for this postion's Operational Context
========
Operational Context

1.0 CONTEXT

UNHCR Field Office Kibondo is geographically located in Kibondo District, Kigoma region, found in North-Western Tanzania. The office was opened in October 2015 following the Burundi crisis in April 2015 resulting in the displacement of Burundian refugees to neighbouring countries in Rwanda, DR Congo, and Uganda including Tanzania.
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In Tanzania, at the time of the initial influx, Burundian refugees were originally hosted in Nyarugusu camp inhabited by 60,000 Congolese refugees and later on, Nduta and Mtendeli camps which used to be former refugee camps, opened in October 2015 and January 2016 respectively. Some relocation from Nyarugusu started with an effort to decongest the Burundian site and transfer the Burundian refugees to Nduta camp. This happened continuously in 2015 and Nduta camp finally reached its maximum capacity. In April 2016, the relocation to Nduta was ceased and the remaining Burundian refugees coming from Nyarugusu were diverted to Mtendeli camp. In September 2016, both Mtendeli and Nduta camps reached their full capacity of 50,000 refugees. However due to continued influx of refugees and delay in finalizing the decision of new camp site by Tanzanian government for the new arrivals, Nduta camp was reopened in September 2016 in order to accommodate additional refugees.

With the need to maintain only one camp between Mtendeli in Kakonko district and Nduta in Kibondo District, and in order to make better use of the available resources as per an agreement between UNHCR and the government of the Tanzania, camp consolidation was initiated. This process was completed on 06 Dec 2021, with a population of 21, 687 refugees relocating to Nduta camp. Therefore, by January 2022, only Nduta camp is hosting refugees in Kibondo district, with Mtendeli camp closed to be handed over to Government of Tanzania. Overall, Tanzania hosts over 126,800 Burundians living in three camps in North-Western Tanzania.

2.0 PURPOSE OF THE ASSIGNMENT
The Associate Administrative Officer is responsible for supporting the Field Office in the implementation of general administrative and resource management tasks. S/he will work quite independently on regular assignments with an oversight from the supervisor, who will provide general guidance and work plans for identifying work priorities and appropriate approaches; work is controlled for meeting expected results.

S/he will establish and maintain efficient administrative control mechanisms to ensure compliance with UN administrative, financial and human resources rules and procedures. Contacts on administrative/budgetary related issues are mainly with Sections/Units/Offices within the organization both at HQ and in the Field and with local suppliers/services to ensure provision of services and resolution of difficult problems.

Frequent external contacts with counterparts in other organizations or at working level in national Governments on issues of importance to Organization¿s programmes. He/she acts as adviser or representative of the Organization with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.

The Associate Admin Officer shall be based in the Field Office, Kibondo, with occasional visits to Nduta refugee camp. The incumbent directly reports to the Head of Field Office (HOFO), Kibondo. The incumbent directly supervises Admin, Human Resources, Finance, Transport, ICT and Telecoms general services staff teams in the Field Office and will technically report to the Senior Administrative officer in Dar es Salaam who is the Head of Functional Unit.

3.0 LANGUAGE REQUIREMENTS

The working language for the purposes of this assignment is English and thus candidate must have an excellent command of not only English, but also Kiswahili(Written & Spoken).
Closing Date
The closing date for submission of applications is 25 February 2022 (Midnight Tanzania Time).
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