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Tuesday, 8 November 2022

4 New Job Vacancies at Insight Management Tanzania Limited - Various Posts

  AjiraLeo Tanzania       Tuesday, 8 November 2022
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AJIRA LEO TANZANIA
Insight Management (T) Ltd
Jobs in Tanzania 2022: New Job Vacancies at Insight Management Tanzania Limited, 2022
Insight Management Tanzania Limited Jobs 2022
Job Vacancies
Insight management is recruiting on behalf of a client for the following positions:

1. Operations Manager
Reports to:
Managing Director.
Responsibilities:
 Management of all Logistics and transit operations
 Review and improve operational processes
 Maintain and monitor daily workflow
 Meet set KPIs
 Manage and monitor team performance
 Allocate workloads within the team to ensure smooth operations during peak activity or staff absence
 Coach and counsel employees to deliver expected outcomes
 Conduct customer service tasks, deliver customer satisfaction & guarantee quality operations
 Liaise with internal & external stakeholders to ensure the smooth running of operations
 Review & improve Import, Export and Customs operational processes
 Maximise efficiency and shipment profit
 Oversee all compliance issues
 Alert changes in customs & trade regulations, identify risks and mitigate the impact on operations and clients
 Report import and export transactions regularly in regards to customs broker activities, issues encountered and escalation
 Work with internal stakeholders to obtain information or data required for Import & Export Customs & Clearance activities
 Ensure Customs-related record keeping is met by internal and external stakeholders
 Process client requests or disputes
 Notify the MD of client shipments that exceed their credit limit
 Accounts payable:Process supplier invoices to accounts
 Netting: Process overseas invoices to accounts
 Respond to netting queries
 Handle escalation, complaints & feedback
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Requirements:
 At least five years of Operations Manager experience
 Extensive knowledge in all aspects of Freight Forwarding
 Proven track record of leadership roles
 Knowledge of the local transport industry (including Customs, Compliance Issues, Health and Safety, and Quarantine)

2. Customer Service Executives
Reports to:
Operations Manager
Responsibilities:
 Receive the transit orders from the client (tariffs already validated through a valid quotation). In case of new business (new or existing client), a new quotation will be issued by Sales department in accordance with company rules
 Ensure scope of work is related to quotation received
 Request missing documentation and more detailed instructions, if necessary, Inform client on files processing progress (standard or specific report, according to quotation) daily
 Alert the client in case of operational issue (potential or real) and provide solutions
 To check client status whether is COD (Cash of deliver) or has credit facility. If no credit, then the client must settle the payments in advance before starting clearance
 Provide support to credit control in case of cash collection issue
 Daily review of the business system tracking reports to ensure consistency and detect any anomalies which require correction / amendments
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Requirements:
 Education: Bachelor’s degree in any business-related studies
 Experience: 3-5 Years’ experience in Logistics is an added advantage.

3. Finance and Admin Manager
Reports to : Managing Director
Responsibilities
 Ensure completeness of supporting documentations for payment
 Invoice coding and data input into the system on a daily basis.
 Responsible for petty cash disbursements, replenishment and petty cash count.
 Ensure bank and petty cash transactions are recorded on a daily basis.
 Prepare monthly cash-flow control sheets with original documents of all transactions and send them to External Auditor.
 In coordination with operation officer, forecast of funds needed
 ensure the positive cash flow in the Office.
 Review field budget activities to ensure cost efficiency.
 Coach and train field staff in all matters regarding financial reports.
 Ensure all transactions are processed and ready in time for month end and quarter end close as per agreed timetable,
 Review payment vouchers, bank & petty cash control sheets,
 Verify travel expense reports.
 Ensure all procurements comply with competitive 3 quotes bidding.
 Issue, track and reconcile approved travel advances to field office staff; review advance reconciliation and claims for completeness and accuracy.
 Manage filing/archiving of all AP documents and admin files (including invoices, payment vouchers, credit memos, expense reports, AP adjustments via AP Module)
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Requirements:
 Bachelor’s degree in accounting / Business Administration
 3-5 Years experience
 Knowledge of and experience in applying accounting procedures and protocols in budget administration and financial forecasting, analysis and reporting.
 Demonstrated capacity to think strategically with expertise in complex problem solving, decision making and critical thinking skills.
 Proficiency with computerized financial systems, such as accounting programs, databases, payment processing, excel spreadsheets, payroll services.
 Experience in preparing for and coordinating financial audits

4. Logistics and Transportation Officer
Reports to :
Managing Director
Responsibilities
 Day to day management of the transportation department Management of office related vehicles
 Management of drivers and office administrative staff
 Develop and be conversant with truck routes, and schedule vehicles and drivers
 Conform to all Tanzania’s government laws and regulations
 Prepare and submit monthly Board Reports to the Managing Director
 Develop and keep current the Transport Department Incident Management Report, Policies and Procedures, and ensure compliance by all department members
 Manage incidents requiring drivers discipline
 Order and manage diesel/petrol cards
 Manage and reconcile petty cash
 Working with vendors and suppliers, authorize and manage vehicle repairs, fleet cards and maintenance
 Maintain safety standards to ensure compliance with insurance regulations, and develop a program of preventative safety
 Complete insurance reports
 Monitor and maintain the vehicle tracking and camera systems on the trucks
 Develop and monitor the Transport department operations and capital expense budgets
 Maintain annual leave records for Transport department personnel, and ensure leave forms are completed as required
 Reconcile driver cell phone bills for payroll deduction
 Collect and assign work-related duties to drivers
 Identify training needs and continued driver development, such as advanced driver training and safety
 Maintain accurate current year and historical transport department files
 Other duties as may be assigned by the Managing Director
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Requirements
 Excellent command of the English language, both spoken and written, and able to communicate well with students, staff and parents
 Prior experience working in a Transport office and managing a fleet of trucks
 Experience in scheduling truck toutes, vehicle maintenance, and employee management
 Strategic planning background in relation to the transport industry
 Strong budgeting skills
 Previous experience in working with a variety of GPS tracking, incident monitoring, video and incident applications.
 Car track experience would be advantageous
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MODE OF APPLICATION:
Send CV Only to: insighttanzania6@gmail.com
The heading should be the job Title e.g. “CUSTOMER SERVICE OFFICER” Only Successful
Candidates will be considered
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Thanks for reading 4 New Job Vacancies at Insight Management Tanzania Limited - Various Posts

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