NAFASI ZA KAZI/AJIRA TIGO TANZANIA
Supply Chain Manager - Zantel (Grade 12)Job Country: Tanzania
JOB PURPOSE
Handling of procurement activities related to technical spend categories in order to optimise the fulfilment of related internal Zantel needs in compliance with Zantel procurement policy, Internal Control and processes.
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THE WAY WE WORK
We strive to continuously improve our outputs, the way we work and our interaction with key stakeholders. To succeed you must be committed to a timely and quality delivery and work in a responsible manner.
KEY RESPONSIBILITIES
• Handle procurement activities related to technical spend categories in order to fulfil related internal Zantel needs. The technical spend categories contain mostly goods and services for telecommunication network, IT and platforms
• Follow Zantel procurement policy and process for supplier selection
• Plan and execute activities related to supplier selection according to internal needs
• Liaise with Regional procurement team to advise if RFx should be done at group level or locally
• In the preparation of RFx make sure Scope of Work and weighted Supplier Evaluation Criteria Matrix are properly delivered by internal requesters and are consistent
• During RFx execution make sure all requests for clarification from bidders are properly answered and that all bidders get all answers to all submitted questions. Liaise with internal requester and compile answers to technical, functional, operational questions from bidders
• In the RFx evaluation phase the procurement manager shall lead and coordinate the evaluation of bids and make sure he gathers both technical and financial evaluations and scores and compiles them in an initial Recommendation Report.
• After RFx evaluation the procurement manager leads clarifications and negotiations with short-listed suppliers and compiles the final Recommendation Report for approval
• Do pre-qualification of short-listed suppliers (by asking for required documents including signed Code of Conduct and by sending pre-qualification form)
• Negotiate with short-listed suppliers to minimise spends while assuring best quality and delivery of required goods and services and making sure the goods and services comply with Zantel needs
• The procurement manager submits the recommendation report to the Procurement Committee when needed (as per process) for review and approval
• Negotiate procurement contracts with suppliers and make sure in collaboration with the legal department and the internal requesters that the contracts will be finalised and signed on time
• Manage Zantel process for purchase ordering related to the indirect spend categories (POs based on PRs as well as POs based on invoices plus contracts)
• Assure that issued POs contain accurate and detailed information about Unit of Measure, Unit Prices and Quantities for each item listed in the PO
• Do annual Blanket POs for supplier agreements which have a predetermined price for a 1-year time period (yearly bulk or repetitive purchases of a specified good or service with quantity discounts and multiple deliveries).
State clearly on Blanket PO: pricing, quantities & delivery dates, invoicing & payment terms, termination clause.
In case of reception of invoices at procurement for PO issuance assure compliance of invoice and PO with supplier contract
• Get needed GRN (Good Received Notes) respectively SRC (Service Received Certificates) and handover invoices to Account Payables especially in case of invoices for rentals
• Follow up delivery of ordered goods and services and lead times.
• Meet with suppliers to discuss performance metrics, to provide performance feedback, or to discuss production forecasts or changes
• Monitor supplier performance to assess ability to meet quality and delivery requirements
• Appraise vendor ability through on-site visits and measurements
• Review and initiate the update of supplier contracts in accordance with new or changing environmental policies, standards, regulations, or laws
• Assure proper filing system and confidential handling for procurement documentation and assure archiving of RFx documents (RFx files, bids, recommendation reports) on procurement shared folder
• Document at least weekly procurement initiative tracker with dates, issues and anticipated risks
• Track dates and deadlines. Solve and escalate issues when needed
• Prepare recurring spend analysis reports on these spend categories
• Use internal procurement tools (e.g. the ERP procurement module)
• Handle urgent purchases when needed depending on the situation of internal requesters
• Comply with Procurement ethics
Qualifications:
Previous work experience:
* University degree
* Minimum of 2 year of Procurement Specialist experience or similar.
* Been assisting in 3 tenders of fairly high complexity and run 2 tenders independently.
* Experience from purchasing, supply chain management or sourcing.
* Technical, legal or finance background positive.
Skills/Competencies:
* Strong iPOS knowledge.
* Strong Tendering skills.
* Company and market awareness.
* Negotiation skills.
* Analytical skills
* Networking skills (both internally and externally)
Personal attributes:
* Display very strong qualities of ownership and commitment.
* Integrity
* Open-minded
* Self-starter
* Ability to multi-task
* Analytical
* Organized
* Attentive to detail
This position is open to people: Local
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