Logistician Job Opportunity Kigoma at Oxfam Tanzania | Deadline: 07th December, 2018

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AJIRALEO
AJIRALEO
Jobs Tanzania: Logistician Job Opportunity Kigoma at Oxfam Tanzania | Deadline: 07th December, 2018
NAFASI ZA KAZI / AJIRA TANZANIA
Logistician (INT5089)
Logistician
Location: Kibondo
Contract Type: Fixed Term
Salary Scale: National D2
Who We Are
Oxfam is a global movement of people working together to end the injustice of poverty.

That means we tackle the inequality that keeps people poor. Together we save, protect and rebuild lives. When disaster strikes, we help people build better lives for themselves, and for others. We take on issues like land rights, climate change and discrimination against women. And we won’t stop until every person on the planet can enjoy life free from poverty.

We are an international confederation of 20 organizations (affiliates) working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
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Oxfam in Tanzania’s country strategy 2015-19 envisions empowered citizens with reduced poverty, reduced inequality and injustice with especially women and young people having access to resources and a good quality of life. We want to see evidence of citizens being more aware of and demanding their rights to resources and essential services. We also want to see less policy incoherence and positive changes at national level (policy) and community level (practices, perceptions, ideas and beliefs).

The above vision will be achieved through delivering strategically interrelated goals:
  • Goal 1: Enhanced Governance and Transparency Transformed power relationships between women, men, government and businesses enabling citizens to demand accountability and advocate for the provision of quality essential services.
  • Goal 2: Women’s Empowerment -Women are politically, economically and socially empowered to be transformative leaders and change agents within their households and communities.
  • Goal 3: Tackling Rural Poverty - Oxfam in Tanzania Country Strategy 2015-2019 works towards rural women having access and control of economic resources, including land, and influence over markets and investments to ensure sustainable food security and resilience to disasters, especially those induced by climate change.
  • Goal 4: Focuses on Oxfam’s capacity and partners to manage humanitarian response and preparedness. Building resilience to climate change and adaptation. All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here> 
Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Note: All offers of employment will be subject to satisfactory references and may be subject to appropriate screening checks, which can include criminal records and terrorism finance checks.

The Role
Oxfam GB is looking for a Programme Coordinator to provide logistics support for Oxfam programme in Kasulu/Kibondo , through: proper implementation and management of Oxfam GB’s logistics and supply processes and procedures and also perform a varied range of tasks to deliver an efficient cost-effective and quality service.

Roles & Responsibilities
General
  • Providing support and information on areas of work covered in their remit.
  • Implement Oxfam policies and procedures in relation to purchase.
  • Day to day planning in line with departmental priorities.
  • Establish and maintain good contact with other organisations in relation to the areas covered in your remit.
  • Provide appropriate support to logistics personnel within your team.
  • Report as per manager’s requirements on all activities.
  • Support to other team functions as and when necessary
  • Flexibility to anticipate and resolve challenges within the operational context.
  • Influence and contribute to the functional and operational planning.
  • Close liaison with the Nairobi Office.
  • To provide specialist support to all logistics and programme personnel working for Oxfam.
  • To work together with programme teams formulating procurement plans.
  • To conduct activities according to Oxfam logistics, purchase and supply policy.
  • To establish and maintain good contacts with suppliers, UN agencies and other NGOs on logistics purchasing related matters.
  • To ensure Supplier and Contractor Relationship Management including all related documentation is maintained throughout.
  • To ensure that appropriate documentation has the relevant authorisation before carrying out any procurement or purchase.
  • Ensure visibility to programme on all procurements and costing.
  • Capacity building of relevant logistics related staff.
  • To perform any other duties reasonably requested of you by your line manager.

Procurement:
  • To carry out procurements in Kasulu/Kibondo and where items are not locally available make requisitions through the Dar office.
  • To carry out procurement of items based on authorised requisitions, in line with Oxfam GB procedures.
  • To conduct full tender processes gather quotations and be accountable for ensuring such processes are conducted according donor and Oxfam policies.
  • To liaise closely with the Programme Manager, Logistics Manager, the Logistics Officer (Warehouse and Distribution), programme teams in Kasulu/Kibondo and Dar office on all procurements.
  • To ensure continued good relations with suppliers, that Supplier Relationship Management is maintained at all times and that Service Level Agreements are accurately monitored and reported on.
  • To maintain the electronic requisition tracking and keep up to date lists of suppliers and accurate prices and costing of all items. Ensure regular checks are carried out on price comparisons and that those materials/items costs are monitored effectively.
  • Ensure visibility of information (RQ Tracking, Supplier Database, Cost Database) by providing electronic updates to key programme staff on a regular basis.
  • Ensure best quality/value solutions are sought for all procured items.
  • To ensure that suppliers provide proper documentation for goods and services provided to Oxfam.
  • To keep proper records of expenditures and be responsible for financial transactions carried out.
  • To ensure that all transactions are carried out in a transparent, fair and accountable manner.
  • To ensure that your activities are carried out according to Oxfam logistics, purchasing and supply policy.

Transport /communication
  • Liaise with the Team Leaders (TLs) regarding weekly preparation of movement plans to assist in determining the fleet needs.
  • Work closely with the Logistics Assistant regarding daily vehicle movements and preparation of monthly reports.
  • To manage and monitor fuel consumption in line with Oxfam policy.
  • Keep track of all vehicle statutory requirements so as to conform with the government vehicle use and transport requirements.

Personnel
  • To supervise logistics staff as well as capacity build partner logistics staff
  • To provide support and training to the logistic teams in the Kasulu/Kibondo where necessary.
  • To provide management support, to agree and achieve appropriate objectives, to monitor team and individual performance against set objectives, and to participate in the development of work plans for the Logistics team under your supervision.

Administration
  • To ensure that the Oxfam logistics systems, procedures and working practices are adhered to.
  • Assume responsibilities if the Logistics Manager is not around and also gap fill for Log Officer Warehouse in the field if necessary.

  • To ensure that the proper administrative procedures and standards are followed in order to close the supply chain loop i.e. requisition follow-up, purchasing, stock keeping and dispatch, payments are done in line with OGB’s mandate.

Staff Supervision
  • Supervise the Procurement Assistant according to Oxfam minimum standards.
  • Train and coach staff on related issues.
Reports
  • Ensure monthly and weekly reports are submitted in timely manner to the Logistics Manager.

Skills & Experience
Our next Logistician will require a range of skills and experience.
Key Experience and Competencies;
  • Relevant degree or diploma and or professional qualifications in Logistics e.g. Procurement and supply Chain Management.
  • Minimum 3 years logistics/purchasing experience
  • Minimum 3 years working experience within a humanitarian and/or development context.
  • Diplomacy, tact and negotiating skills.
  • Team-working skills.
  • Flexibility under pressure and in response to changing needs.
  • Attention to detail and excellent numeric skills.
  •  Minimum 2 years working experience in fleet management
  • Good written and spoken English.
  • Ability to keep clear and concise records.  

This role will give you an opportunity to make a difference in the logistics function by  providing adequate logistics support services to facilitate effective programme implementation, the post will also provide you with an opportunity of training and development, offers fair pay and competitive benefits package. 

How to Apply
If this sounds like you and you would like to learn more about this impactful role please click on the Job Profile attachment for all of the details.
To view the full job description please www.oxfam.org.uk/jobs. You are advised to use advert reference number INT5089 and job title above while searching.

If you wish to apply for the above post, please submit your application and CV, detailing your experience for the post and include two referees, preferably your current line manager by applying online using the above link. The closing date for applications is the 7th December 2018.
We are committed to ensuring diversity and gender equality within our organization.
Documents: JP-Logistician2018.pdf (19.09 KB)