New Job at International Residual Mechanism for Criminal Tribunals (IRMCT), Judicial Records Assistant | Deadline: 30th June, 2019

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AJIRALEO TANZANIA
Jobs Tanzania: New Job at International Residual Mechanism for Criminal Tribunals (IRMCT), Judicial Records Assistant | Deadline: 30th June, 2019
AJIRA TANZANIA 2019 / NAFASI ZA KAZI 2019
Position: Judicial Records Assistant FS-4
DEADLINE FOR APPLICATIONS : 30 June 2019
DATE OF ISSUANCE : 17 June 2019
OFFICE : Registry/Judicial Records and Court Operations Unit
LOCATION : Arusha
VACANCY ANNOUNCEMENT : 2019/TJO/IRMCT/REG/JCU/096-FS
Organizational setting and Reporting:
This position is located in the Registry/Judicial Records and Court Operations Unit (JCU). The incumbent will work under the general supervision of a designated officer in the Legal Section of the Immediate Office of the Registrar.

Responsibilities:
 Perform the role of Court Usher in judicial proceedings, and support the work of the designated Court Officer.
 Process and distribute transcripts, ensuring relevant security classifications.
 Process and execute requests for assistance (“RFAs”) and judicial records related requests from the Chambers, Office
of the Prosecution, Defence parties, Registry, other IRMCT sections, National Jurisdictions and other external parties.
 Advise, inform and follow-up with internal and external parties and requestors on procedures for judicial filings and RFAs.
 Execute Chamber’s orders related to judicial records, e.g. changes to security classifications.
 Conduct quality control and ensure relevant security classifications in preparation for migration of exhibits from eCourt to relevant databases following completion of a case.
 Assist in the distribution of judicial filings, ensuring relevant security classifications.
 Maintain relevant databases.
 Conduct research and analysis of collected and stored JCU related information.
 Participate in JCU related meetings, workshops and discussions.
 Participate in the development of JCU related policies, procedures and guidelines.
 Provide relevant instructions and guidelines for distribution of judicial filings to Courtroom Clerk/Usher.
 Provide relevant instructions and guidelines to Registry legal interns on jurisprudence research, distribution and administrative tasks related to judicial records when so required.
 Perform other duties as required.

Core Competencies:
 Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
 Teamwork – Works collaboratively with colleagues to achieve organisational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
 Client Orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors on going developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets
timeline for delivery of products or services to client.

QUALIFICATIONS
Education: High school diploma or equivalent.
Experience: Six (6) years of progressive work experience in the field of document management. Courtroom experience and experience in application of eCourt and NEMS is highly desirable.
Language: English and French are the working languages of the IRMCT. For the post advertised, fluency in oral and written English is required. Working knowledge of French, and/or Kinyarwanda is an asset.
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MODE OF APPLICATION
NOTE FOR INTERNAL CANDIDATES:
1) Staff at the FS-3 and FS-4 level are eligible to apply. Applications from GS staff will be considered as external.
2) Interested staff members must complete the UN Personal History Profile (PHP) form obtainable via personal inspira accounts
(in PDF format) or the Mechanism website. Please submit all documents including the PHP, a cover letter, and the last two ePAS’s to the [email protected].org in-box. Please indicate the job opening number in the subject line.
3) Once received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position. Please note that only short listed candidate(s) will be informed of the outcome.

NOTE FOR EXTERNAL CANDIDATES:

1) External applicants must complete the UN Personal History Profile (PHP) form obtainable from the Mechanism website
(www.unmict.org) and forward with a cover letter to the [email protected].org in-box. Please indicate the job opening number in the subject line.
2) Once received, a list of candidates who meet the requirements of the post will be sent to the supervisor, who will prepare a written comparative analysis of the candidates and recommend a candidate for the position. Please note that only short listed candidate(s) will be informed of the outcome. 

NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster candidates must express their interest and availability for published job openings by submitting an updated PHP and cover letter.