Technical Assistant–Procurement Specialist at CCTTFA Tanzania August 2025

CCTTFA Tanzania

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Technical Assistant–Procurement Specialist

Technical Assistant–Procurement Specialist at CCTTFA Tanzania August 2025

Recruitment of a technical assistant–procurement specialist
I. Background
The Central Corridor Transit Transport Facilitation Agency (CCTTFA) is a multilateral agency established through an agreement by seven Member States:

• Republic of Burundi
• Democratic Republic of Congo
• Republic of Rwanda
• Republic of Malawi
• United Republic of Tanzania
• Republic of Uganda
• Republic of Zambia

CCTTFA’s mandate is to coordinate and facilitate the development and improvement of transit transport along the Central Corridor.

To strengthen its procurement systems and ensure value-for-money, transparency, efficiency, and compliance with applicable policies, CCTTFA is enhancing the procurement function. The Agency seeks to recruit a competent Technical Assistant – Procurement Specialist.

Job Type: Full-time 
II. Role and responsibilities

• The Technical Assistant will serve as the Procurement Unit (PU) under the delegated authority of the Executive Secretary, in accordance with Section 3.1 of the CCTTFA Procurement Manual.
• The role’s objective is to ensure proper implementation and compliance with procurement systems, procedures, and best practices in line with CCTTFA Procurement Policies and Procedures, achieving value-for-money, transparency, and efficiency in procurement activities to support corridor performance.
• Main responsibilities:
• Manage all procurement and disposal activities of the Agency.
• Coordinate procurement planning and lead preparation, review, and updating of the Annual Procurement Plan in collaboration with user departments.
• Draft, review, and update procurement documents including RFQs, ITBs, RFPs, bidding documents, advertisements, clarifications, addenda, evaluation reports, bid summaries, contracts, and award notices.
• Organize and facilitate transparent and documented bid openings.
• Coordinate and support Evaluation Committees, per Section 3.4 of the Manual.
• Maintain a register of all awarded contracts and a procurement filing system (physical and electronic).
• Provide periodic procurement activity reports (monthly, quarterly, and annual) to the Executive Secretary.
• Prepare purchase orders, local purchase orders (LPOs), contracts, and procurement correspondence.
• Ensure compliance with procurement thresholds, methods, and donor requirements where applicable.
• Monitor contract performance and manage contract renewals, extensions, and closeouts.
• Provide administrative and logistical support during procurement committee meetings and supplier engagements.
• Offer technical advice and build staff capacity on procurement rules, policies, procedures, compliance obligations, and ethics.
• Manage conflicts of interest and sign the Declaration of Impartiality and Confidentiality.
• Archive procurement proceedings per Section 4.11 of the Procurement Manual.
• Participate in procurement audits and provide required documentation and clarifications.
• Perform any other duties assigned by the Executive Secretary or Director of Finance and Administration.

III. Reporting and coordination

• Functional reporting: Executive Secretary (Procurement Manual Section 3.1).
• Administrative reporting: Director of Finance and Administration (day-to-day supervision).
• IV. Skills and experience
• Good interpersonal, intercultural, and organizational skills.
• Excellent communication and writing skills.
• At least 3 years of extensive experience in procurement, logistics management policies, and processes.
• At least 3 years of experience in a regional or international organization (advantage).
• Appropriate computer skills; IT skills in Microsoft Office (Word, Excel, Access) and statistical packages. Knowledge of ODOO, SAGE, SAP, or OCS is desirable.
• Familiarity with donor funding procedures.

V. Minimum qualifications

• Bachelor’s degree in procurement, logistics, supply chain management, business administration, or a related field.
• Professional certification in procurement (e.g., CIPS, PSPTB-Tanzania, or equivalent) – mandatory.
• At least 3 years of experience in public or institutional procurement, preferably in regional organizations or donor-funded projects, including one year in end-to-end procurement execution.
• Knowledge of regional bodies’ procurement procedures (EAC, SADC, COMESA) and international procurement standards (AfDB, World Bank) is desirable.
• Proficiency in Microsoft Office applications and procurement-related software.
• Strong report writing, analytical, and organizational skills.
• Fluent in English; working knowledge of French or Swahili is an advantage.

VI. Language proficiency

• Proficiency in English (mandatory).
• Knowledge of French or Swahili (advantage).

VII. Length of contract

• One-year renewable, subject to availability of funds and performance.

VIII. Nationality

• Open to Tanzanian nationals only.

IX. Age limit

• Candidates must be aged 45 years or below at the time of recruitment.

 
X. Application process
Applicants should submit:

• A cover letter detailing suitability for the role.
• A detailed CV with three professional references.
• Copies of academic and professional certificates.

This is Full-time Job,  Email applications to: vacancy@centralcorridor-ttfa.org
Deadline: 22nd August 2025, 23:59 PM.
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Only shortlisted candidates will be contacted for interviews..

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